Bid guide
How to bid on Ice Machine Preventative Maintenance for Indian Health Service
What the agency is buying and why it matters
The Indian Health Service (IHS) needs preventative maintenance services for three ice machines located at the Quentin N Burdick Memorial Health Care Facility in Belcourt, North Dakota. This is a firm-fixed price contract for commercial services.
This opportunity is set aside for small businesses, making it a good target for eligible firms. The contract will include a base year plus four option years, offering a potential for a longer-term engagement.
Key dates and what happens at the deadline
The solicitation was published on July 09, 2026. All quotes must be submitted by August 07, 2026, at 1:00 PM ET. Questions regarding this solicitation must be submitted in writing via email by July 23, 2026, at 12:00 PM CST.
Quotes received after the deadline will not be considered. The government will evaluate offers based on technical capability, past performance, and price, with price being more important than the combined technical and past performance factors. Award will be made to the responsible offeror with the Lowest Price, Technically Acceptable (LPTA) quote package.
Who this opportunity suits
This opportunity is suitable for small businesses specializing in equipment maintenance, particularly those with experience in servicing ice machines within a healthcare facility setting. The NAICS Code for this solicitation is 811310, which covers Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of 12.5 million employees.
Vendors should be prepared to provide all-inclusive unit pricing covering travel, lodging, per diem, fringe benefits, and all applicable taxes.
How to respond to this solicitation
Quotes must be submitted electronically via email to Farrah Azure, Purchasing Agent, at [email protected]. Your quote should be on company letterhead, signed, dated, and include the solicitation number RFQ 75H70626Q00189.
Ensure your submission includes your company's name, address, telephone number, email address of a contact person, a technical description of the service, price and discount terms, "remit to" address if different, acknowledgment of any amendments, and past performance information. You must also include a statement agreeing to all terms and conditions and that your proposal is firm for at least 30 days.
Practical tips for a competitive response
Carefully review the attached Statement of Work (SOW) to ensure your technical description fully addresses all requirements. Since this is a Lowest Price, Technically Acceptable (LPTA) award, your pricing must be competitive while still meeting all technical specifications.
Ensure your company is registered with SAM.gov and has a Unique Entity ID (UEI) and TIN number, as these are mandatory for contract award. Also, confirm your company is not on the OIG Exclusion List. Provide clear and concise past performance information, including contract numbers and points of contact, to demonstrate your relevant experience.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Indian Health Service; the original posting controls.