How to bid on Preventative Maintenance of Embassy Chillers for the Department of State

What the Department of State is buying

The U.S. Embassy in Canberra, Australia, requires preventative maintenance services for two Carrier chillers. This contract involves providing all necessary labor, materials, and supervision to ensure these systems are in good operational condition.

The scope includes supplying and replacing expendable parts such as filters, belts, hoses, and gaskets. The contractor must also maintain a supply of common parts and appropriate tools on site for regular maintenance. All materials and parts must be new, unused, and meet industry standards, with refrigerants adhering to AHRI Standard 700-2015 or the most recent AHRI Standards.

Key dates and what happens at the deadline

This solicitation was published on July 06, 2026. The deadline for submitting your response is August 21, 2026, at 1:00 AM ET. All proposals must be submitted by this time.

It is crucial to submit your bid well before the deadline to account for any potential technical issues or unforeseen delays. Late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for businesses specializing in facilities support services, particularly those with expertise in HVAC systems and chiller maintenance. Firms with experience in international contracts or working with government entities may find this advantageous.

The contract falls under the construction category, specifically for maintenance and repair services related to building systems. Vendors should be capable of providing all required labor, materials, and equipment, including safety gear and proper handling of hazardous materials.

How to respond to this solicitation

To access the full solicitation details, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all associated documents. However, for many bids, you can view documents without an account.

Tips for a competitive response

Ensure your proposal clearly outlines your experience with Carrier chillers and similar preventative maintenance contracts. Detail your approach to providing all necessary labor, materials, and expendable parts as specified.

Highlight your commitment to safety protocols, including the provision of Material Safety Data Sheets (MSDS) for all hazardous materials and adherence to safety protection requirements for personnel. Emphasize your ability to maintain an on-site supply of parts and tools, and your process for inventorying and reordering supplies promptly.

Confirm that all proposed materials and parts meet industry standards, are new and unused, and that refrigerants comply with AHRI standards. Providing clear evidence of your firm's capability to meet these specific requirements will strengthen your bid.