Bid guide
How to bid on refrigeration equipment maintenance for the DEPT of Defense
What the Army is buying and why it matters
The Department of the Army needs one contractor to provide preventative maintenance and repair services for government-owned reach-in and walk-in refrigeration equipment at the Natick Soldier Systems Center in Natick, Massachusetts. This includes quarterly preventative maintenance, emergency repairs, and routine repairs.
This contract is important because it ensures critical refrigeration equipment remains operational, protecting temperature-sensitive assets and supporting mission readiness. The contract has a 12-month base period and four 12-month option periods, offering a potential long-term engagement for the successful bidder.
Key dates and what happens at the deadline
Offers are due by August 14, 2026, at 4:00 PM ET. All required submission documents must be received by this deadline. A site visit is scheduled for August 12, 2026. This visit is an opportunity to understand the scope of work firsthand and is highly recommended.
The Army Contracting Command – Aberdeen Proving Ground (ACC-APG) will evaluate offers using the Lowest Price Technically Acceptable (LPTA) methodology. This means the contract will be awarded to the responsible offeror with the lowest dollar value that meets all technical requirements.
Who this opportunity suits
This is a 100% Total Small Business Set-Aside, making it suitable for small businesses specializing in refrigeration maintenance and repair. The relevant NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors.
Bidders must be registered in SAM.gov, meet the small business size standards for NAICS 238220, possess EPA Section 608 Universal certifications, and hold all required Massachusetts licenses. Demonstrating relevant commercial refrigeration experience is also essential.
How to respond to this solicitation
To access the full solicitation details and documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.
Ensure your company is registered in SAM.gov as required by FAR 52.204-7 and 52.232-33 before contract award. Prepare your offer in accordance with FAR Part 12 and the specific submission requirements outlined in the solicitation, including pricing items with unit prices and a total price.
Tips for a competitive response
Since this is an LPTA award, focus on submitting the lowest possible price while ensuring your technical proposal clearly demonstrates full compliance with all requirements. Any deviation from technical requirements could lead to disqualification, regardless of price.
Carefully review the Statement of Work (SOW) to understand all deliverables, emergency response protocols, and quality control expectations. Highlight your firm's experience with similar government or commercial refrigeration maintenance contracts. Attend the site visit on August 12, 2026, to gain a comprehensive understanding of the equipment and facility, which can help in formulating an accurate and competitive bid.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.