How to bid on Refrigeration Equipment Maintenance and Repair for the DEPT of Defense

What the agency is buying

The Department of the Army needs preventative maintenance and repair services for government-owned reach-in and walk-in refrigerators, freezers, and related refrigeration equipment. These services are for the Natick Soldier Systems Center in Natick, Massachusetts. The contract includes quarterly maintenance and authorized emergency or routine repairs.

This is a firm-fixed-price contract for one base year with four additional one-year option periods. This opportunity is set aside 100% for small businesses.

Key dates and deadlines

The solicitation was published on July 28, 2026. All responses must be submitted by August 12, 2026, at 4:00 PM ET. It is important to submit your quotation before this deadline.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in plumbing, heating, and air-conditioning contractors, specifically those with experience in commercial refrigeration maintenance and repair. The NAICS code is 238220.

Bidders must be registered in SAM.gov, meet the small business size standards for NAICS 238220, possess EPA Section 608 Universal certification, and hold all required Massachusetts licenses. You must also demonstrate relevant commercial refrigeration experience.

How to respond

To access the opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

Your quotation must be clear, concise, and easily readable. All content must be visible text; concealed text is strictly prohibited. Ensure your company is registered in SAM.gov before contract award.

Tips for a competitive response

This contract will be awarded using the Lowest Price Technically Acceptable (LPTA) methodology. This means the government will award the contract to the responsible offeror with the lowest dollar value that meets all technical requirements. Focus on providing a competitive price while clearly demonstrating your technical capability.

Ensure your proposal thoroughly addresses all technical requirements outlined in the Statement of Work (SOW). Clearly itemize your pricing with quantities and unit prices, and include a total price. The government may use AI tools to assist in evaluating proposals, so ensure your submission is well-organized and easy to understand. All final evaluation judgments will be made by government personnel.