Bid guide
How to bid on Portable Air Conditioners for Fort Monroe Authority
What the Fort Monroe Authority is buying
The Fort Monroe Authority is seeking portable air conditioners for residential use at Fort Monroe, Virginia. This is a supply contract opportunity for vendors who can provide these units.
Vendors can propose equivalent substitutes for the specified air conditioners. If you propose a substitute, you must include a product cut sheet for each proposed item. The Fort Monroe Authority will decide if a substitute is equivalent.
Key dates and what happens at the deadline
This solicitation was published on July 20, 2026. The deadline for submitting your response is August 21, 2026, at 10:00 AM ET. All responses must be submitted by this time.
Responses received after the deadline will likely not be considered. It is important to submit your bid well in advance to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for businesses that supply portable air conditioners. This includes manufacturers, distributors, and retailers of residential HVAC equipment.
Firms with experience in supplying goods to government entities, particularly within Virginia, may find this bid aligns with their capabilities. The relevant category for this bid is supplies.
How to respond to this solicitation
To access the full solicitation documents and respond, you need to go to Virginia's eVA eProcurement portal. The solicitation number is 124718.
You can view the posting publicly without an account. However, to submit a response, you will need to sign in with a free eVA vendor account. Make sure your account is set up and active before the deadline.
Practical tips for a competitive response
Carefully review the specifications for the portable air conditioners. If you are proposing an equivalent, ensure your product cut sheet clearly demonstrates how your proposed item meets or exceeds the requirements.
Double-check all submission requirements on the eVA portal. Ensure all necessary forms are completed accurately and all required documentation, such as product cut sheets for substitutes, is included. Submit your response early to avoid any last-minute technical difficulties with the eVA system.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Fort Monroe Authority; the original posting controls.