How to bid on HVAC Upgrades for Pendleton AASF2, Oregon Military Department

What the agency is buying

The Oregon Military Department is seeking bids to replace the existing HVAC system at the Pendleton Aviation facility (AASF2). This project aims to improve operational readiness and extend the usable life of the facility.

The work involves replacing the current end-of-life HVAC system with new commercial electric split heat pump systems. All work must comply with industry standards and all applicable local, state, and federal building codes.

Key dates and deadlines

The solicitation was published on August 03, 2026. All responses must be submitted by September 02, 2026, at 5:00 PM ET. Submissions received after this deadline will not be considered.

It is important to plan your submission well in advance to avoid any last-minute technical issues.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in commercial HVAC system installation and upgrades. Vendors should be familiar with installing electric split heat pump systems and adhering to strict building codes and industry standards.

The project falls under the construction category, specifically for HVAC system replacement and facility sustainment.

How to respond

To access the full solicitation documents and instructions, you need to go to the bid's detail page on OregonBuys. The documents are publicly listed there and do not require a sign-in to view.

If you wish to submit your quote electronically, you will need to register a free vendor account on the OregonBuys portal. Alternatively, you can follow the specific submission directions provided within the bid documents if electronic submission is not your chosen method. Ensure your submission is complete and submitted before the deadline.

Tips for a competitive response

Carefully review all technical specifications for the new commercial electric split heat pump systems. Your proposal should clearly demonstrate your understanding of these requirements and your ability to meet them.

Highlight your firm's experience with similar HVAC replacement projects, especially those involving government facilities or projects with stringent code compliance. Provide details on how your team ensures adherence to all local, state, and federal building codes and industry standards.

Ensure your pricing is competitive and clearly itemized. A well-structured proposal that addresses all aspects of the solicitation will strengthen your bid.