How to bid on Outdoor Digital Communication Signs Installation for the VA

What the VA is buying and why it matters

The Southern Arizona VA Health Care System (SAVAHCS) needs a contractor to upgrade two outdoor digital communication signs at its facility in Tucson, Arizona. This project involves removing old hardware, installing new vendor-provided LED modules and control hardware, and integrating new software. The existing sign cabinets and power sources will be reused.

These signs are crucial for displaying important information to Veterans and staff. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), making it a significant chance for eligible firms to work with the VA.

Key dates and what happens at the deadline

This solicitation was published on August 5, 2026. All quotes must be submitted by August 21, 2026, at 1:00 PM ET. This is a firm deadline, and late submissions may not be considered.

The period of performance for this contract is from September 1, 2026, through August 31, 2027. Work will be performed during normal business hours, 7:00 AM to 4:30 PM, Monday through Friday, excluding federal holidays.

Who this opportunity suits

This opportunity is specifically set aside for 100% Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in accordance with FAR 19.1405 and VAAR Subpart 819.70. The relevant North American Industrial Classification System (NAICS) code is 339950, with a small business size standard of 500 employees.

Firms specializing in equipment installation, particularly digital display systems or electronic communication infrastructure, would be well-suited for this project. Experience with hardware removal, LED module installation, and software integration for outdoor displays is essential.

How to respond to this solicitation

To access the full solicitation and prepare your quote, you will need to view the original source on the portal. Click the "View original source" link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all associated documents, including the Price/Cost Schedule and the full Statement of Work. This is an RFQ (Request for Quote), and a separate written solicitation document will not be issued.

Practical tips for a competitive response

Carefully review the Statement of Work (SOW) to ensure your quote addresses all specific tasks, including hardware removal, installation of new vendor-provided LED modules and control hardware, and software installation. Confirm that your proposed hardware and software meet the requirements.

Since this is a 100% SDVOSB set-aside, ensure your business's SDVOSB status is current and verifiable. Clearly outline your experience with similar digital sign installation projects, especially those involving existing structures and power sources. Provide a detailed price/cost schedule as requested.

Pay close attention to the period of performance and normal work hours. Detail your plan for personnel identification, as all contractors must possess a valid government-issued Non-PIV/I badge. Address how you will manage parking and adhere to the VA's smoking policy on government property.