How to bid on one Hybrid Duty-Free large SUV for the Department of State

What the Department of State is buying

The U.S. Government, specifically the Department of State, is seeking to purchase one duty-free large hybrid SUV. This is an opportunity for vendors who supply vehicles to provide a quotation for this specific requirement.

Key dates and what happens at the deadline

Quotations for this solicitation are due by August 10, 2026, at 10:00 AM ET. Submissions received after this exact time will not be accepted. The government intends to award a purchase order based on initial quotations, though discussions may be held if necessary.

Who this opportunity suits

This opportunity is suitable for companies that supply vehicles, particularly large hybrid SUVs. Vendors must be able to provide a duty-free vehicle. It is categorized under equipment procurement.

To be considered, companies must be actively registered in the System for Award Management (SAM) database. Failure to be registered at the time of proposal submission may result in the offer being deemed non-responsible.

How to respond to this solicitation

To respond, you must submit your quotation electronically to [email protected]. Your submission must be in English and include the completed SF-1449 form, Section I (Pricing), any additional information required in Section 3 of the solicitation, and proof of your active SAM registration.

Files must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. Each email submission, including attachments, must not exceed 30MB. If your total submission exceeds 30MB, you must send it in separate files attached to separate emails, each under the 30MB limit.

Tips for a competitive response

Ensure all required forms and information are fully completed and submitted. Incomplete proposals will not be accepted. Double-check that your SAM registration is active before the submission deadline, as this is a mandatory requirement.

Carefully review the solicitation's Section 3 for any specific additional information requested beyond the standard forms. Adhere strictly to the specified file formats and size limits for email submissions to ensure your quotation is received and processed correctly.