How to bid on HVAC Preventive Maintenance for NWS Multiple Locations, Department of Commerce

What the agency is buying

The Department of Commerce, National Weather Service (NWS), is seeking proposals for HVAC preventive maintenance services. This work covers all labor, equipment, and materials needed for HVAC systems at their Weather Forecast Office, maintenance annexes, and NEXRAD locations in Mount Holly, NJ, and Fort Dix, NJ.

The contract will be for a base year, with the possibility of four additional option years. This is a commercial services Request for Quotations (RFQ) and will result in a single firm fixed-price award.

Key dates and deadlines

This solicitation was published on July 31, 2026. All quotes must be submitted by August 10, 2026, at 2:00 PM ET. It is the contractor’s responsibility to ensure their quote is received and to request a confirmation of receipt. The government does not accept responsibility for non-receipt of quotes.

Who this opportunity suits

This opportunity is suitable for businesses specializing in HVAC preventive maintenance services. Firms with experience in servicing commercial or government facilities, particularly those with multiple locations, would be a good fit. The work involves equipment maintenance, falling under the equipment category. All responsible sources are encouraged to submit a quotation.

How to respond

To access the full details and respond to this opportunity, you will need to view the original source on the portal. Sometimes the first click may take you to the portal's homepage; if so, click the link again to go directly to the bid. You may need a free account to view all the documents, though for many bids, this is not required.

The solicitation number is 1305M326Q0383. This is an RFQ for commercial products or services, and a separate written solicitation will not be issued. The government intends to make an award based on the lowest priced, technically acceptable quotation.

Tips for a competitive response

When preparing your quote, ensure it is technically acceptable and offers a competitive price. Review the Statement of Work carefully to understand all requirements for the base year and all four option years. Your quote should clearly demonstrate your ability to provide all necessary labor, equipment, and materials.

Be sure to account for the Department of Labor Wage Rates, which can be found on SAM.gov or within the solicitation attachments. Since this is an all-or-none basis award, ensure your pricing covers all specified locations and services comprehensively. Double-check that your submission is complete and submitted on time, and always request confirmation of receipt.