How to bid on carpet replacement for the Coast Guard Northwest District

What the Coast Guard is buying and why it matters

The Department of Homeland Security, Coast Guard, needs a small business to remove existing flooring and baseboards, prepare the sub-surface, and install new commercial carpet tile and cove base. This work will cover about 760 square feet of carpet tile and 160 linear feet of cove base at the Northwest District Command Center in Seattle, Washington.

This is a firm-fixed-price purchase order set aside for small businesses, making it a direct opportunity for qualified small firms in the flooring contractor category. The work is expected to occur between August 24 and September 4, 2026.

Key dates and deadlines

The solicitation was published on July 30, 2026. A mandatory site visit is scheduled for August 5, 2026, at 10:00 AM Pacific time. You must email your list of attendees by August 4, 2026, at 12:00 PM Pacific time to schedule your visit. No additional site visits will be scheduled after this date.

Questions about the solicitation must be submitted via email by August 10, 2026, at 3:00 PM Pacific time. Proposals are due by August 12, 2026, at 3:00 PM Pacific time. Late submissions will not be considered.

Who this opportunity suits

This opportunity is specifically for small businesses. The NAICS code is 238330, which covers Flooring Contractors. Firms with experience in commercial carpet tile installation, sub-surface preparation, and baseboard installation are well-suited for this project.

Given the mandatory site visit and specific access requirements for a government command center, vendors should be prepared to follow strict security protocols.

How to respond

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

All interested offerors must attend the mandatory site visit on August 5, 2026. To schedule, email your list of attendees to Michelle Myhra at [email protected] and copy OS1 Morgan Custer at [email protected] by August 4, 2026, 12:00 PM Pacific time.

Submit all questions via email to Michelle Myhra at [email protected] with the solicitation RFQ number 70Z03326QSEAT00055 in the subject line by August 10, 2026, 3:00 PM Pacific time. Proposals must be submitted on an SF 1442 form with a detailed cost breakdown and a separate technical proposal. Email your complete quote to [email protected] with the solicitation RFQ number 70Z03326QSEAT0055 in the subject line by August 12, 2026, 3:00 PM Pacific time. Ensure your company is registered in SAM.gov before an award can be made.

Tips for a competitive response

Pay close attention to the page limits: one page for the price proposal and two pages for the technical proposal. Do not include any extraneous materials, as they will not be evaluated and may count against your page limits.

Your price proposal must include a detailed breakdown of costs, separating mobilization and site prep, an itemized list of materials, installation by tasks, and labor rates. The technical proposal should clearly describe your step-by-step approach to performing the work and include a high-level project schedule, demonstrating completion within the required period of performance.

Since the award will be given to the lowest-priced, responsible quoter whose technical proposal is rated 'Acceptable', ensure your technical plan is thorough and clearly demonstrates your understanding of the Statement of Work. Attending the mandatory site visit is crucial for understanding the scope and providing an accurate quote.