How to bid on kitchen hood replacement for NC Department of Public Safety

What the agency is buying

The North Carolina Department of Public Safety is seeking a contractor to replace the kitchen grease exhaust hood, rooftop exhaust fan, and rooftop makeup air unit at the Perquimans Juvenile Detention Center (JDC) in Hertford, North Carolina. This project involves specific upgrades to the kitchen ventilation system.

This is a construction opportunity for firms specializing in commercial kitchen equipment installation and HVAC systems.

Key dates and deadlines

The solicitation was published on July 20, 2026. A mandatory pre-bid meeting and site visit will take place on August 11, 2026, at 11:00 AM at Perquimans JDC, 125 Jessup St, Hertford, NC 27944. Companies that do not attend this mandatory meeting will be disqualified from bidding.

The deadline for submitting bids is August 27, 2026, at 3:00 PM ET. All responses must be submitted by this time.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in commercial kitchen ventilation systems, including the installation of grease exhaust hoods, rooftop exhaust fans, and makeup air units. Vendors should be familiar with state construction projects and requirements.

The relevant category for this work is construction, specifically involving HVAC and kitchen equipment replacement.

How to respond

To access the full solicitation documents and instructions, you need to visit the North Carolina electronic Vendor Portal (eVP). The solicitation number is SCO-26-31385-01A. Viewing the posting and its documents is public and does not require an account.

To respond to the solicitation, you will need to register as a vendor on the North Carolina electronic Vendor Portal (eVP). Some North Carolina bids use the separate NC eProcurement (Ivalua) tool for responses; otherwise, submit your bid as directed in the posting before the deadline.

Tips for preparing a competitive response

Since a mandatory pre-bid meeting and site visit are required, ensure your company attends on August 11, 2026, at 11:00 AM. This is crucial for your bid to be considered. Use this opportunity to ask clarifying questions and gain a thorough understanding of the project scope.

Carefully review all solicitation documents available on the eVP. Pay close attention to the technical specifications for the kitchen grease exhaust hood, rooftop exhaust fan, and rooftop makeup air unit. Ensure your proposed solution meets all specified requirements.

Prepare your bid well in advance of the August 27, 2026, deadline. Double-check that all required forms and documentation are complete and accurately submitted through the specified portal. Confirm your vendor registration on the eVP is active and up to date.