How to bid on chiller, boiler, and water heater replacement for NC Adult Correction

What the agency is buying

The North Carolina Department of Adult Correction is seeking a contractor to replace the chiller, boiler, and water heater at the Eastern Correctional Institution. This is a re-bid for the project. Contractors specializing in HVAC and plumbing system replacements for institutional facilities should consider this opportunity.

Key dates and deadlines

This solicitation was published on July 14, 2026. A mandatory pre-bid meeting will be held on July 23, 2026, at 10:00 AM at Eastern Correctional Institution (2821 NC-903, Maury, NC 28554). Failure to attend this meeting will disqualify your company from bidding. The deadline for submitting bids is August 06, 2026, at 2:00 PM ET.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in replacing large-scale HVAC and water heating systems, particularly in correctional or institutional environments. The project falls under the construction category and requires a contractor capable of managing work within a secure facility.

The mandatory pre-bid meeting will cover project-specific questions, security issues, bidding procedures, and bid forms, which are important details for potential bidders.

How to respond

You can find full details and respond through the North Carolina electronic Vendor Portal (eVP). The solicitation number is SCO-24-28704-01A-1. Viewing the posting and its documents is public and does not require an account. To respond, you will need a free eVP vendor registration. Some NC bids use the separate NC eProcurement (Ivalua) tool for responses; otherwise, submit as directed on the posting before the deadline.

Tips for preparing a competitive response

Given the mandatory pre-bid meeting, ensure your representative attends and actively participates, asking clarifying questions about the scope, site access, and security protocols. Take detailed notes during the meeting, as this information will be crucial for your bid.

Carefully review all solicitation documents, including specifications and drawings, to ensure your proposal addresses every requirement. Pay close attention to any specific experience or licensing requirements for working in a correctional facility. Clearly outline your proposed approach, timeline, and cost breakdown, demonstrating your understanding of the project's complexities.