How to bid on a replacement freezer system for DHHS - Longleaf Neuro-medical Center

What the agency is buying

The North Carolina Department of Health and Human Services (DHHS) is seeking a qualified vendor to provide and install a replacement condensing system. This system is for a Kolpak commercial walk-in freezer, model EL26-099-DDAE, located at the Longleaf Neuro-Medical Treatment Center in Wilson, North Carolina.

This is an opportunity for businesses specializing in commercial refrigeration or construction services to secure a contract with a state agency.

Key dates and deadlines

The solicitation was published on July 23, 2026. All responses must be submitted by August 07, 2026, at 1:00 PM ET. It is important to submit your bid before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for firms with expertise in commercial refrigeration system installation, HVAC services, or general construction contractors with relevant experience. Vendors should be familiar with Kolpak commercial freezer systems or similar industrial refrigeration equipment.

The relevant category for this work is construction, specifically relating to facility maintenance and equipment installation.

How to respond

To access the full solicitation documents and instructions, you need to visit the North Carolina electronic Vendor Portal (eVP). The solicitation is posted under document number Doc2325699738. You can view the posting and documents without an account.

To respond to this bid, you must register for a free account on the eVP. The posting will provide specific instructions on how to submit your response. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool for submissions, while others direct you to submit directly through the eVP posting.

Tips for a competitive response

Carefully review all solicitation documents to ensure you understand the exact specifications for the replacement condensing system and the installation requirements. Pay close attention to any specific brand or model requirements mentioned.

Provide a detailed proposal that clearly outlines your approach to the installation, including a timeline and any safety protocols. Highlight your experience with similar commercial refrigeration projects and your qualifications for this type of work. Ensure your pricing is competitive and accurately reflects the scope of work described in the solicitation.