How to bid on Kitchen Hood Cleaning Service for the Department of State

What the Department of State is buying

The U.S. Embassy in Eswatini needs a contractor to provide kitchen hood cleaning services for its cafeteria. This includes thoroughly cleaning the existing ductwork, the kitchen hood, supply air duct, supply air fan, exhaust air fan, fire smoke dampers, exhaust grilles, transfer duct, and fan coil unit.

This is a one-year contract with the possibility of four additional one-year extensions. This means a successful vendor could secure up to five years of work.

Key dates and what happens at the deadline

This solicitation was published on July 15, 2026. All responses must be submitted by August 13, 2026, at 10:00 AM ET. This is a firm deadline, and late submissions are typically not considered.

Who this opportunity suits

This opportunity is suitable for businesses specializing in commercial kitchen ventilation cleaning, HVAC maintenance, or facility services with expertise in ductwork and fan cleaning. The work is for a U.S. Embassy, which falls under the security category for government contracting, though the service itself is maintenance.

Vendors should be prepared to operate in Ezulwini, Eswatini, and have the necessary equipment and labor to perform the detailed cleaning required for kitchen exhaust systems.

How to respond

To access the full solicitation documents, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.

Tips for preparing a competitive response

When preparing your response, clearly detail your experience with similar kitchen hood and ductwork cleaning projects, especially for commercial or institutional facilities. Highlight your team's qualifications and any specific certifications related to ventilation system cleaning.

Ensure your proposal addresses all components mentioned in the scope of work, such as the specific dimensions of the kitchen hood and ducts, and the various fans, dampers, and grilles. Provide a clear breakdown of your proposed cleaning methodology and the materials and equipment you will use. Pay close attention to any instructions regarding pricing and submission format to ensure your bid is compliant.