How to bid on Chancery Fuel Dispenser Replacement for the Department of State

What the agency is buying

The Department of State is seeking a contractor to replace fuel dispensers at the U.S. Embassy in Panama City, Panama. This is a Request for Quotations (RFQ) for a specific equipment replacement project.

This opportunity is designated for small businesses. The government intends to award a contract to the responsible company that submits an acceptable offer at the lowest price.

Key dates and deadlines

The solicitation was published on August 05, 2026. A site visit is scheduled for August 13, 2026, at 10:00 AM at the U.S. Embassy in Panama City. If you plan to attend, you must contact Mr. Reinel Arcia at [email protected] by August 11, 2026, 12:00 PM local time to arrange entry.

Questions regarding this solicitation must be submitted in writing by close of business August 17, 2026, 12:00 PM local time, via email to [email protected]. All answers will be posted on SAM.gov. Quotations are due by September 03, 2026, at 4:30 PM ET (03:30 PM local time). No quotations will be accepted after this deadline.

Who this opportunity suits

This opportunity is suitable for small businesses with experience in equipment replacement, specifically fuel dispenser systems. Firms that can provide services in Panama and meet the electronic submission requirements will be a good fit. This is a direct purchase of equipment and associated services.

How to respond

To access the solicitation documents, click the “View original source” button on the portal. If you land on the homepage, click the button again to go directly to the bid. You may need a free account on the portal to view documents.

Your quotation must be submitted electronically to [email protected]. Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (PDF) file format. The total file size must not exceed 30MB. If your submission exceeds this size, you must send it in separate files attached to separate emails, with each email attachment being less than 30MB.

Your quotation must be in English and include the completed SF-1449, Section 1 (The Schedule), Section 5 (Representations and Certifications), any additional information required in Section 3, and proof of your SAM registration.

Tips for a competitive response

Ensure your company is registered in the System for Award Management (SAM) database at sam.gov before submitting your offer. Failure to be registered at the time of proposal submission may result in your offer being considered non-responsible.

Carefully review all sections of the solicitation, especially Section 3 for specific instructions and Section 1 for the schedule of items. Pay close attention to the required file formats and size limits for electronic submission to avoid technical issues.

Consider attending the site visit if possible, as it can provide valuable insights into the project scope and site conditions. If you have questions, submit them by the deadline to ensure you receive official answers that will be posted for all bidders.