How to bid on HVAC system replacement for Richmond National Battlefield Park

What the agency is buying

The National Park Service plans to hire one small business to replace HVAC systems at nine buildings within Richmond National Battlefield Park in Richmond, Virginia. This project involves removing existing systems and installing new ones, including controls, balancing, and ductwork cleaning.

The base work covers six facilities, with three additional buildings offered as optional items if funding becomes available. The project is estimated to be between $250,000 and $500,000. Performance is expected to take 242 days from the notice to proceed for the base items.

Key dates and what happens at the deadline

This is a pre-solicitation notice published on August 04, 2026. The deadline for this pre-solicitation notice is August 17, 2026, at 5:00 PM ET. No response is due at this time, and no questions or phone calls will be accepted regarding this pre-solicitation notice.

The actual solicitation is expected to be issued sometime after August 17, 2026. All questions and phone calls will be addressed after the solicitation is posted through official amendments. Specific instructions for submitting proposals will be included in the solicitation documents.

Who this opportunity suits

This opportunity is a 100% Total Small Business Set-aside, meaning offers will only be accepted from small businesses. The North American Industrial Classification System (NAICS) code for this project is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million.

Firms with experience in HVAC system replacement, particularly in historic and non-historic buildings, would be well-suited. Experience with projects involving system removal, replacement, controls, balancing, and ductwork cleaning is relevant. The project requires careful consideration of processes and procedures for historical sites.

How to respond

The full solicitation package, including all attachments, will be available electronically only through SAM.gov. Paper copies will not be provided. All amendments will also be posted on SAM.gov, and contractors are responsible for obtaining these updates.

To access the opportunity, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. A free account may be needed to view documents for some bids.

Practical tips for preparing a competitive response

Ensure your company is registered in the System for Award Management (SAM) database at sam.gov before the contract award. Failure to register will make your firm ineligible.

Prepare to submit a bid guarantee in accordance with FAR 52.228-1 Bid Guarantee. The successful offeror will also need to provide performance and payment bonds for 100% of the contract award price.

The source selection will be conducted under FAR Part 15.101-2 Lowest Price Technically Acceptable Source Selection Process. Focus on clearly demonstrating your technical capability to meet all requirements at a competitive price. A pre-bid site visit will be scheduled, and attendance is strongly encouraged to fully understand the scope and conditions.