How to bid on geothermal HVAC installation for the National Park Service

What the agency is buying

The National Park Service needs a contractor to install a geothermal HVAC system at the historic Jackson Shrine Death site in Woodford, Virginia. This project involves removing existing equipment, installing new heat pumps, ductwork, ground heat exchangers, and associated utilities. Minor architectural and electrical modifications are also part of the scope, along with restoring disturbed vegetation.

This is a pre-solicitation notice, meaning the full solicitation is expected after August 12, 2026. The estimated value of this construction project is between $250,000 and $500,000, with a performance period of 270 days.

Key dates and deadlines

This is a pre-solicitation notice, so no response is due at this time. The full solicitation is anticipated to be issued sometime after August 12, 2026. Once the solicitation is released, the deadline for responses will be September 11, 2026, at 12:00 PM ET. All questions and proposals will be addressed after the solicitation is posted.

Who this opportunity suits

This opportunity is specifically set aside for certified Historically Underutilized Business (HUBZone) small businesses. Only offers from HUBZone concerns will be accepted. The North American Industrial Classification System (NAICS) code for this project is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million.

Contractors must be registered in the System for Award Management (SAM.gov) database to be eligible for award.

How to respond

Since this is a pre-solicitation notice, no response is required yet. The full solicitation package, including all attachments and specific instructions for submitting proposals, will be available electronically through SAM.gov only. Paper copies will not be provided. You will need to monitor SAM.gov for the official solicitation release.

To access the opportunity on the portal, click “View original source”. If you land on the homepage, click it again to go directly to the bid. A free account may be needed to view documents for some bids.

Tips for preparing a competitive response

Ensure your firm's HUBZone certification is current and active, as this is a mandatory requirement. Verify your registration in SAM.gov is up-to-date and accurate, as failure to register will make your firm ineligible for award.

Prepare to submit a bid guarantee, as all offerors will be required to provide one. The successful offeror will also need to provide performance and payment bonds for 100% of the contract award price. Familiarize yourself with the requirements for these bonds.

The source selection will use the Lowest Price Technically Acceptable (LPTA) process. This means your proposal must meet all technical requirements and offer the lowest price among technically acceptable bids. Focus on clearly demonstrating your technical capability to perform the scope of work while also ensuring your pricing is competitive. A pre-bid site visit will be scheduled once the solicitation is issued, and attendance is strongly encouraged.