Bid guide
How to bid on the League Management Platform System for Arlington County Government
What Arlington County is buying
Arlington County Government is looking for a hosted, cloud-based league management platform. This system will be used for athletic programs, leagues, and tournaments. It needs to handle participant registration, scheduling, communications, and payment processing.
The County wants a commercially available, off-the-shelf solution that is ready for deployment. The contract will include software licensing, hosting, implementation, training, maintenance, and technical support. This is an opportunity for vendors who provide comprehensive sports management software solutions.
Key dates and what happens at the deadline
This Invitation for Bid (IFB) was published on July 28, 2026. The deadline for submitting your bid is August 24, 2026, at 8:00 PM ET. All responses must be submitted by this time.
It is important to complete your submission well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted for government solicitations.
Who this opportunity suits
This opportunity is suitable for companies that specialize in professional services related to sports technology and software. Specifically, firms offering cloud-based league management platforms with integrated features for registration, scheduling, communication, and payment processing will find this relevant.
The ideal vendor will have a production-ready, commercially available solution that can be deployed quickly and supported comprehensively. The work will be performed for Arlington County, Virginia.
How to respond to this solicitation
To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 125233. You can view the posting publicly without an account.
To submit a response, you will need to sign in with a free eVA vendor account. Make sure your account is set up and active before you plan to submit your bid.
Practical tips for a competitive response
When preparing your bid, focus on clearly demonstrating how your platform meets all the stated requirements, especially regarding its commercial availability and readiness for deployment. Highlight your experience with similar government or large organizational clients.
Ensure your proposal details your approach to implementation, training, maintenance, and ongoing technical support. Clearly outline your licensing model and hosting capabilities. Pay close attention to all instructions on eVA for formatting and submission to ensure your bid is compliant.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Arlington County Government; the original posting controls.