How to bid on MV Breaker Preventive Maintenance Services for the Department of State

What the agency is buying

The U.S. Embassy in London is seeking preventive maintenance services for 10 Eaton MV-VCP-W circuit breakers located at their facility. This work includes testing and ensuring the proper operation of these breakers according to the latest manufacturer's instructions.

The selected contractor will need to provide all necessary managerial, administrative, and labor personnel, along with transportation, equipment, tools, repair parts, supplies, and materials to complete the work. This is a firm fixed-price contract, and payment will be made after the services are fully completed.

Key dates and deadlines

This solicitation was published on July 13, 2026. A site visit will be held at the U.S. Embassy London on July 24, 2026, at 10 AM BST. If you plan to attend, you must email [email protected] by close of business on July 21, 2026, to confirm your attendance.

Any questions regarding this solicitation must be submitted via email to [email protected] by close of business on July 27, 2026. Quotes are due by 5 PM BST on August 7, 2026. Offers must be submitted via email to [email protected] with the subject line "19UK5626Q0048 - MV Breaker".

Who this opportunity suits

This opportunity is suitable for small businesses with expertise in electrical systems, specifically preventive maintenance and testing of medium voltage circuit breakers. Firms with experience in construction or facility maintenance for commercial or government buildings would be a good fit.

The contract will be awarded to the lowest priced, technically acceptable offeror who is a responsible contractor. This means your firm must demonstrate both technical capability and offer a competitive price.

How to respond

To access the full solicitation documents, you will need to click the "View original source" link. The first click may take you to the portal's homepage; if so, click it again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.

Ensure all questions are submitted by the deadline. Your final quote must be emailed to [email protected] by the August 7, 2026 deadline, with the specified subject line.

Tips for a competitive response

Carefully review the Statement of Work to understand all maintenance requirements, including secondary injection testing and controlled opening of each breaker. Your proposal should clearly demonstrate your ability to meet these specific tasks.

Since the award will be based on the lowest priced, technically acceptable offer, focus on providing a clear and concise technical proposal that confirms your firm's capability, while also submitting your most competitive pricing. The government may award a contract based on initial offers without further discussion, so make your first submission strong.

If you attend the site visit, pay close attention to the existing conditions and ask any clarifying questions that could impact your pricing or approach. This will help you submit a more accurate and competitive bid.