Bid guide
How to bid on a Multi-stage Roots Vacuum Pump for Brookhaven Science Associates
What Brookhaven Science Associates is buying
Brookhaven National Laboratory, managed by Brookhaven Science Associates (BSA), is seeking a quotation for one specific item: a multi-stage roots vacuum pump, identified as item number 2000272560. No substitutions or equivalent products will be accepted for this request.
Vendors should provide a quotation that includes the lead time for delivery, the country of origin for the pump, and their Unique Entity Identifier (UEI). Any available discounts should be applied to offer the best possible pricing to BSA. The quote must also include applicable Export Control Classification Number (ECCN) and Harmonized Tariff Schedule (HTS) codes.
Key dates and what happens at the deadline
This Request for Proposal (RFP) was published on August 06, 2026. The deadline for submitting your quotation is August 27, 2026, at 5:00 PM ET. Quotations will be opened privately.
Submissions, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if BSA determines it is in their best interest. Your pricing must remain valid for a minimum of sixty days from the quotation due date.
Who this opportunity suits
This opportunity is suitable for businesses that can supply the exact multi-stage roots vacuum pump specified by item number 2000272560. Firms specializing in industrial vacuum systems, laboratory equipment, or scientific instrumentation are likely candidates.
Given the strict requirement for no substitutions, vendors must be able to source or provide this precise model. The opportunity is categorized under facilities, indicating it is for equipment used within a scientific research facility.
How to respond to this solicitation
To access the full details of this opportunity, you need to click the “View original source” link on the portal. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need a free account on the portal to view all associated documents, though this is not always required.
Your quotation must include pricing, country of origin, your UEI, and any published price list if available. Ensure all pricing accounts for shipping and other import costs as specified. BSA intends to award a Firm Fixed Price purchase order to the responsive and responsible offeror with the lowest total evaluated price that meets all technical requirements.
Practical tips for a competitive response
Carefully review the pricing and shipping requirements. If items are under 150lbs, they may ship internationally on BSA's FedEx account; advise on item weight. Otherwise, pricing must be all-inclusive, covering freight, tariffs, packing, handling, and other associated fees for delivery to Brookhaven National Laboratory. The purchase order will not have separate line items for these charges.
If items are over 150lbs and all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record, with Incoterms set to DAP, and BNL’s designated freight forwarder must be used. Confirm your ability to meet these specific shipping terms. Double-check that your quote explicitly states the lead time and that your pricing is valid for at least 60 days.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Brookhaven Science Associates (BSA); the original posting controls.