How to bid on voting equipment transportation for Montgomery County

What Montgomery County is buying

The Montgomery County Board of Elections seeks a logistics or moving company to deliver and retrieve voting equipment at 141 polling locations for the May and November elections in 2027 and 2028. The contract may be extended for one additional two-year term covering 2029 and 2030.

Equipment is stored at the Board’s downtown Dayton facility. It includes metal SAFE carts weighing about 800 pounds each and wooden boxes weighing about 400 pounds each, both on caster wheels. The agency encourages bidders to view the equipment in person so they can plan and quote accurately.

Key dates and the deadline

The opportunity was published October 16, 2026. Proposals are due January 13, 2027, at 1:30 PM ET.

All potential proposers must attend the mandatory pre-proposal meeting listed in the official RFP. Review the RFP for the meeting details and submission requirements. Submit your response through OpenGov before the deadline.

Who this opportunity may suit

This opportunity is aimed at qualified logistics and moving companies able to transport heavy, wheeled equipment from a downtown Dayton facility to polling locations across Montgomery County and retrieve it for the covered elections.

How to access and submit the opportunity

Open the original source on OpenGov Procurement, the agency’s procurement portal. If a brief “just a moment” security check appears, let it finish so the project page can load.

Sign in or create a free vendor account to download the plans, ask questions, join the planholders list, and submit your response. OpenGov also sends addenda notices, so check the project for updates as you prepare your proposal.

Prepare a clear, workable proposal

Read the scope of work, equipment dimensions, and submission requirements in the official RFP. Attend the mandatory meeting and review any addenda before finalizing your response.

Use the equipment details and the suggested in-person viewing to plan how your team will load, move, deliver, and retrieve the carts and boxes. Make sure your proposal addresses the stated requirements clearly and that your pricing reflects the work described.