Bid guide
How to bid on Mobile UV Disinfection Devices for the VA Long Beach Healthcare System
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) Long Beach Healthcare System needs seven mobile UV disinfection devices. These devices should be equivalent to the Xenex MXSUV1-FTXCT model. The purchase includes software licensing, a one-year maintenance package, on-site service and training, and replacement accessories. Shipping costs must be included in the unit price.
This is a firm-fixed-price contract. For small businesses in the healthcare equipment sector, this is an opportunity to supply critical disinfection technology to a VA facility, supporting veteran healthcare.
Key dates and deadlines
The solicitation was published on August 5, 2026. If you have questions about this procurement, they must be submitted via email by August 11, 2026, at 10:00 AM Pacific Time. No questions will be answered after this date unless the Contracting Officer determines it is in the government's best interest.
Quotes are due on August 18, 2026, at 10:00 AM Pacific Time. It is your responsibility to monitor the website for any amendments or updates to the solicitation.
Who this opportunity suits
This is a total small-business set-aside. The North American Industrial Classification System (NAICS) code for this requirement is 339113, Surgical Appliance and Supplies Manufacturing, with a size standard of 800 employees. This opportunity is suitable for small businesses that are Original Equipment Manufacturers (OEMs) or authorized dealers, distributors, or resellers of mobile UV disinfection devices.
Bidders must be the OEM or provide a recent, signed OEM authorization letter. The letter must be on the manufacturer's letterhead and signed by an authorized official, specifically stating the product(s) quoted or confirming authorization for all manufacturer's products. Failure to provide this letter will result in your quote being deemed non-responsive.
How to respond
To access the opportunity, click “View original source” on the portal. If you land on the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though for many bids, this is not required.
Your quote must clearly state the brand name and model of the device you are offering. If you are proposing an “or equal” item, you must describe its salient characteristics to demonstrate it meets the requirements. Ensure your company is registered and active in the System for Award Management (SAM.gov) to do business with the government.
Tips for a competitive response
Carefully review the solicitation to ensure your proposed device meets all specified salient characteristics, especially if offering an “or equal” product. Clearly articulate how your offering matches or exceeds the requirements. Include all necessary components like software licensing, maintenance, service, and training.
Ensure your pricing includes all shipping costs, as the term is FOB Destination. Double-check that all required documentation, particularly the OEM authorization letter if you are not the OEM, is correctly prepared and submitted with your quote. Submit any questions by the deadline to clarify ambiguities before preparing your final response.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.