How to bid on Mobile UV Disinfection Devices for the VA Long Beach Healthcare System

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) Long Beach Healthcare System is looking to purchase seven mobile UV disinfection devices. These devices are crucial for maintaining a sterile environment within healthcare facilities, helping to protect patients and staff from infections.

Each device must include software licensing, a one-year maintenance package, on-site service, training, and related support. The VA is open to brand-name or equal products, meaning if your product meets the specified characteristics, it will be considered. This is a firm-fixed-price contract, and shipping costs must be included in each unit cost.

Key dates and what happens at the deadline

The solicitation was published on August 05, 2026. If you have any questions, they must be submitted via email by August 11, 2026, at 10:00 AM Pacific Time. No questions will be answered after this date unless the Contracting Officer determines it is in the government's best interest.

Quotes are due by August 18, 2026, at 10:00 AM Pacific Time. It is your responsibility to monitor the website for any amendments or updates to the solicitation.

Who this opportunity suits

This opportunity is a total small business set-aside, making it suitable for small businesses specializing in healthcare equipment. The North American Industrial Classification System (NAICS) code for this requirement is 339113, with a size standard of 800 employees.

Vendors must be an Original Equipment Manufacturer (OEM), an authorized dealer, authorized distributor, or authorized reseller. If you are not the OEM, you must provide a current OEM authorization letter on the manufacturer's letterhead, signed by an authorized official, specifically stating the product(s) quoted or that you are an authorized distributor for all the manufacturer's products. Failure to provide this letter will result in your quote being deemed non-responsive.

How to respond

To access the opportunity, click the “View original source” button. If you land on the portal’s homepage, click the button again to go directly to the bid. You may need a free account to view documents.

All interested contractors must provide a quote that clearly states the brand name and model of the proposed device. Ensure your quote demonstrates that your product meets the salient physical and functional characteristics outlined in the solicitation, especially if you are offering an “equal” product. Failure to do so will result in your offer being considered non-responsive.

Submit any questions via email to [email protected] with “36C26226Q1284, Mobile UV Disinfection Device” in the subject line. Telephone inquiries will not be accepted. All offerors must be registered in the System for Award Management (SAM) at www.sam.gov to do business with the government; ensure your registration is correct, current, and has not expired.

Tips for a competitive response

Carefully review the salient characteristics for the mobile UV disinfection devices. If you are offering an “equal” product, provide a detailed description that clearly shows how your product meets or exceeds each specified characteristic. Do not assume the agency will infer compliance.

Ensure all required documentation, especially the OEM authorization letter if you are not the OEM, is included and correctly formatted. Missing or improperly formatted documents can lead to disqualification. Double-check that your SAM registration is active and up-to-date, as this is a mandatory requirement for all government contractors.

Include all shipping costs in your unit price, as the shipping term is FOB Destination. Clearly itemize your quote, including the seven mobile UV disinfection devices and any applicable trade-in credits for old Xenex equipment if you are offering that option.