How to bid on Mobile Printers and Services for the DEPT of Defense

What the agency is buying and why it matters

The Department of Defense is looking for information from businesses that can supply mobile printers and associated services or systems. This is a Request for Information (RFI), meaning the agency is gathering details about available solutions and vendor capabilities. It is not a request for proposals or a contract offer. Responding to an RFI can help your business get on the agency's radar for future solicitations related to these needs.

Key dates and what happens at the deadline

The deadline for submitting your response is August 7, 2026, at 1:00 PM Eastern Daylight Time (EDT). All capabilities statements must be received by this time. The agency will not accept late submissions. This RFI does not involve an award, so no contract will be issued as a direct result of this announcement.

Who this opportunity suits

This opportunity is suitable for businesses that specialize in providing mobile printing solutions, printer services, or related systems. If your firm has experience in supplying technology products, specifically in the supplies category, and can demonstrate the ability to meet the needs outlined, this RFI is relevant to you. Businesses that anticipate significant subcontracting or teaming to deliver technical capability should also consider responding.

How to respond

To respond, you need to prepare a capabilities statement. This document should be no more than ten 8.5 x 11-inch pages, with a font no smaller than 10 point, and in bullet format. Do not include any classified material. Your response should include your organization's name, address, primary points of contact (POCs) with their email, FAX, website, telephone number, and type of ownership. Also, provide tailored capability statements that address the requirements of this notice, supported by documentation of your organizational and staff capabilities.

Submit your capabilities statement electronically via email to [email protected] and [email protected]. The email subject line and all enclosed documents must reference the synopsis number. Your submission should be in either Microsoft Word or Portable Document Format (PDF).

Practical tips for a competitive response

When preparing your capabilities statement, focus on clearly demonstrating your firm's ability to provide mobile printers and related services. Use specific examples of past projects or products that align with the agency's stated interest. Even though this is an RFI, a well-structured and concise response can make a strong impression.

Ensure your document is easy to read and adheres strictly to the page limit and font size requirements. Highlight your unique strengths and any innovative aspects of your solutions. If you plan to team with other businesses, clearly describe the administrative and management structure of these arrangements to show a cohesive approach.