How to bid on Mini Splits with Heat Pump for Cole M. Rivers Hatchery, DEPT of Defense

What the agency is buying and why it matters

The U.S. Army Corps of Engineers plans to purchase and install nine mini-split units with heat pumps at the Cole M. Rivers Hatchery in Trail, Oregon. This project includes removing and disposing of existing non-working compressor and floor units. The work also involves installing the new mini-splits and compatible heat pumps.

This is a supply and installation contract, offering an opportunity for small businesses to provide essential climate control equipment and services for a federal facility.

Key dates and what happens at the deadline

This is currently a Request for Information (RFI). The solicitation (W9127N26QA147) is anticipated to be issued around August 20, 2026, and is expected to close around September 4, 2026. The contract award is anticipated on or before September 30, 2026.

The performance period for the awarded contract will be 90 days. If you are interested, it is important to notify the contracting office of your interest to ensure you receive the solicitation directly via email.

Who this opportunity suits

This opportunity is a 100% small-business set-aside. It is suitable for firms categorized under NAICS 238220, which is Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19.0 million. The Product Service Code (PSC) is 4120 for Air Conditioning Equipment.

Businesses specializing in HVAC installation, particularly those experienced with mini-split systems and heat pumps, will find this a relevant opportunity.

How to respond to this solicitation

To access the opportunity, click the “View original source” button. If you land on the portal’s homepage, click the button again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Vendors interested in this requirement should notify the contracting office points of contact directly to ensure they receive the solicitation via email. The contract specialist is Lara Krauss at [email protected], and the contracting officer is Mieko Alley at [email protected]. If adequate competition is not received through direct solicitations, the Request for Quotation (RFQ) will be posted on SAM.GOV.

Tips for a competitive response

Ensure your company is registered in the System for Award Management (SAM) and that your registration is active and up-to-date. This is a fundamental requirement for all federal contracts.

Carefully review the anticipated solicitation once it is released. Pay close attention to the scope of work, including the specific requirements for removal, disposal, and installation of the mini-split units and heat pumps. Highlight your firm's experience with similar projects, especially those involving both supply and installation of HVAC systems.

Prepare a clear and concise proposal that directly addresses all requirements outlined in the solicitation. Since this is a firm-fixed-price contract, ensure your pricing is competitive and accurately reflects all costs associated with the project, including labor, materials, and disposal.