How to bid on Mini Splits with Heat Pump for Cole M. Rivers Hatchery from the U.S. Army Corps of Engineers

What the agency is buying and why it matters

The U.S. Army Corps of Engineers, Portland District, is looking for a contractor to purchase and install nine mini-split units with associated heat pumps at the Cole M. Rivers Hatchery in Trail, Oregon. This project also includes the removal and disposal of an existing non-functioning compressor and floor-mounted unit. The work will be done in accordance with contract terms and all applicable regulations.

This is a commercial supply with installation solicitation, meaning it involves both providing equipment and performing the installation work. The resulting contract will be a Firm-Fixed Price agreement with an expected 90-day period of performance.

Key dates and what happens at the deadline

This is a presolicitation notice, meaning the official solicitation has not yet been released. The solicitation is anticipated to be issued on or about August 20, 2026. Responses to the solicitation are anticipated to be due on or about September 4, 2026. The contract award date is anticipated to be on or before September 30, 2026.

The deadline for responding to the solicitation will be firm. If you are interested in this opportunity, it is important to prepare your response in advance of the anticipated closing date.

Who this opportunity suits

This opportunity is a 100% Small Business set-aside. It is suitable for small businesses specializing in plumbing, heating, and air-conditioning contracting. The North American Industrial Classification System (NAICS) Code is 238220, with a small business size standard of $19.0 million. The Product Service Code (PSC) is 4120 for Air Conditioning Equipment.

Firms with experience in installing mini-split systems and handling the removal and disposal of existing HVAC equipment would be well-suited for this project.

How to respond to this opportunity

The government may solicit quotations directly from suppliers for this acquisition. Vendors interested in this requirement should notify the contracting office points of contact to ensure they receive the solicitation directly via email. The Contract Specialist is Lara Krauss at [email protected] and the Contracting Officer is Mieko Alley at [email protected].

If adequate competition is not received through direct solicitations, the Request for Quotation (RFQ) will be posted to SAM.GOV. It is your responsibility to express interest to the contacts provided.

Practical tips for preparing a competitive response

When preparing your response, clearly demonstrate your firm's experience with similar mini-split and heat pump installations, including any work involving removal and disposal of old equipment. Highlight your ability to comply with all local, state, and federal regulations.

Pay close attention to the annotated blueprints mentioned in the presolicitation notice. These documents provide crucial details such as square footage and suggested placement locations, which will be essential for accurately estimating the scope of work and materials needed. Ensure your proposed solution aligns with these specifications.

Since this is a Firm-Fixed Price contract, carefully calculate all costs associated with materials, labor, and any necessary permits or disposal fees to ensure your bid is both competitive and profitable. A thorough understanding of the project requirements will help you avoid unexpected expenses during the 90-day performance period.