How to bid on Medical Courier Services for the 355th Medical Group

What the agency is buying and why it matters

The Department of Defense, specifically the 355th Medical Group at Davis-Monthan AFB in Tucson, AZ, needs medical courier services. This involves transporting approximately 7 to 8 specimens daily, which can be frozen, refrigerated, or ambient samples, along with supplies. The destination is the VA Southern Arizona Health Care facility in Tucson.

This is a significant opportunity for small businesses, as the contract is a 100% small business set-aside. It includes a base year of service and four additional option years, plus 26 on-demand pickups annually. This structure offers a stable, long-term engagement for the selected vendor.

Key dates and deadlines

The solicitation was published on July 30, 2026. If you have questions about the solicitation, they must be submitted by email no later than August 3, 2026, at 11:00 AM PDT. Questions submitted after this time may not receive a response.

Your complete quote must be submitted electronically via email by August 7, 2026, at 11:00 AM PDT. Late submissions may not be considered, so ensure your quote is sent well in advance of the deadline to account for any potential transmission delays.

Who this opportunity suits

This opportunity is specifically for small businesses in the courier and express delivery services industry. The North American Industry Classification System (NAICS) Code is 492110, with a size standard of 1,500 employees. The Product and Service Code (PSC) is R602, which covers administrative support for courier and messenger services.

Firms with experience in handling medical specimens, including frozen, refrigerated, and ambient samples, will be particularly well-suited. The ability to provide reliable, scheduled daily transport, as well as on-demand pickups, is essential.

How to respond to this solicitation

To access the full solicitation and any associated documents, you will need to view the original source on the portal. Sometimes, clicking the link once will take you to the homepage, requiring a second click to reach the specific bid.

Quotes must be submitted electronically via email. Send your complete quote to both [email protected] and [email protected]. Remember to allow ample time for email transmission to ensure your quote is received by the deadline.

Tips for a competitive response

Carefully review all solicitation documents, including the Performance Work Statement (PWS), to fully understand the scope of services required. Ensure your quote addresses all terms, conditions, and specifications to be considered compliant.

When preparing your quote, clearly outline your capabilities to handle medical specimens requiring specific temperature controls. Highlight your experience with similar services, especially those involving sensitive materials or time-critical deliveries.

Pay close attention to the pricing structure, which is a firm-fixed-price (FFP) contract. Ensure your proposed pricing for both the monthly services and the on-demand pickups is competitive and accurately reflects your costs and profit margin for the base year and all four option years. The government will award to the most advantageous offer, considering price and other factors.