Bid guide
How to bid on Marsteller Middle School HVAC Modernization + Addition for Prince William County Schools
What Prince William County Schools is buying
Prince William County Schools is seeking a contractor for the modernization of the HVAC system at Marsteller Middle School. This project includes the installation of a geothermal well system. Additionally, the work involves constructing approximately 24,916 square feet of new space, comprising classrooms, administrative areas, and a secure vestibule.
The scope also covers renovations to the cafeteria and kitchen, building-wide upgrades to lighting and low-voltage systems, and site improvements. These site improvements include ADA upgrades, parking expansion, reconfiguring the bus loop and vehicular circulation, and new stormwater management measures. The work is located at 14000 Sudley Manor Drive, Bristow, Virginia.
Key dates and what happens at the deadline
This Invitation for Bid (IFB) was published on July 13, 2026. The deadline for submitting your bid is August 20, 2026, at 10:00 AM ET. All bids must be submitted by this time.
It is important to submit your response before the deadline. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for construction firms with experience in large-scale building renovations, HVAC system modernizations, and new construction, particularly for educational facilities. Contractors with expertise in geothermal systems, site work, and low-voltage system upgrades will find this relevant.
The project falls under the construction category and requires a contractor capable of managing multiple trades, including masonry, concrete, mechanical, electrical, and plumbing.
How to respond to this solicitation
To access the full solicitation documents, you need to go to Virginia’s eVA eProcurement portal. The solicitation number is 124264. Viewing the posting and documents is public and does not require an account.
To submit a response, you must sign in with a free eVA vendor account. Ensure you complete your vendor registration and sign in before the August 20, 2026, 10:00 AM ET deadline to submit your bid.
Practical tips for preparing a competitive response
Review all provided documents thoroughly, including drawings, specifications, and any addenda, to fully understand the scope of work and requirements. Pay close attention to the details regarding the geothermal system and the various additions and renovations.
Ensure your bid accurately reflects all costs associated with materials, labor, equipment, and any required permits or fees. Double-check all calculations to avoid errors. Clearly outline your proposed schedule and how you plan to manage the project to meet the agency's timelines. Highlight your firm's relevant experience with similar school projects or complex HVAC and construction work.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Prince William County Schools; the original posting controls.