How to bid on a Mapping Guidance Yield Monitor System for the Department of Agriculture

What the agency is buying and why a vendor would care

The U.S. Department of Agriculture (USDA) is seeking a Mapping Guidance Yield Monitor System. This equipment is detailed in the attached specifications and line-item documents. This opportunity is a total small-business set-aside, meaning only small businesses are eligible to bid, which can be a significant advantage for qualified firms.

All parts supplied must be new, and the agency may consider approved alternative parts if they meet all form, fit, and function requirements.

Key dates and what happens at the deadline

The deadline for submitting questions about this solicitation is August 7, 2026, at 2:00 PM Pacific Time. All questions must be sent by email to Elizabeth Calhoun, with the solicitation name and number in the subject line.

Your quotation is due by August 14, 2026, at 9:00 AM Pacific Time. Quotes must be emailed to Elizabeth Calhoun, and the email subject line must include the solicitation title and number. Failure to submit all requested items will result in your quote being rejected without further discussion.

Who this opportunity suits

This opportunity is specifically for small business concerns. The relevant North American Industry Classification Standard (NAICS) code is 333111, which covers agricultural implement manufacturing. The small business size standard for this NAICS code is 1,250 employees.

Firms that manufacture or supply agricultural equipment, particularly mapping guidance and yield monitoring systems, and meet the small business criteria, are well-suited for this bid.

How to respond

To access the solicitation documents, click “View original source” on the portal. If you land on the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view the documents, though this is not always required.

Your response must include a firm fixed price quotation on company letterhead, detailing the price for all items and valid for at least 60 days. You must also list the place of manufacture for all items. Complete and submit the attached SF-1449, ensuring blocks 17a, 30a, 30b, 30c, and all individual Contract Line Items are priced.

Additionally, you need to provide your Sam.gov Unique Entity ID (UEI) and a capability statement with technical documentation demonstrating your ability to meet or exceed all performance elements outlined in the specifications.

Practical tips for preparing a competitive response

Carefully review Attachment 1 (SF-1449) and Attachment 2 (Specifications) to understand all requirements. Ensure your quote addresses every line item and technical specification precisely. Any deviation or omission could lead to rejection.

Since the government intends to award without discussions, make your initial submission as complete and compelling as possible. Clearly demonstrate how your proposed system meets or exceeds the specified performance elements. Double-check that your UEI is current and included.

Pay close attention to the deadlines for questions and quotes, and the specific email subject line requirements. Submitting on time and following all instructions for email formatting are crucial for your submission to be considered.