How to bid on fuel facility management at Laughlin and Randolph AFBs for DLA

What the DLA is buying and why it matters

The Defense Logistics Agency (DLA) is seeking contractors to manage government-owned, contractor-operated (GOCO) retail fuel facilities at Laughlin Air Force Base and Randolph Air Force Base in Texas. This work involves receiving, storing, transferring, issuing, and accounting for fuel and cryogenic products. Contractors will be responsible for maintaining product quality, ensuring accurate inventories, and implementing environmental controls.

This opportunity is significant because it offers long-term contracts. The initial performance period for each contract runs from January 1, 2026, through December 31, 2029, with options to extend the work through June 30, 2035. Two separate contracts will be awarded, one for each base.

Key dates and what happens at the deadline

The solicitation was published on July 24, 2026. The deadline for submitting proposals is August 14, 2026, at 9:00 AM ET. All proposals must be submitted by this time to be considered for award.

After the deadline, the DLA will evaluate the submitted proposals. Two contracts will be awarded, one for each base. Companies may bid on either or both locations.

Who this opportunity suits

This opportunity is suitable for businesses experienced in fuel management, logistics, and facilities operations, particularly those with expertise in handling fuel and cryogenic products. Firms with a strong track record in inventory management, quality control, and environmental compliance will be well-suited.

The solicitation is categorized under facilities management, specifically for the operation of government-owned contractor-operated sites. Companies with experience in Department of Defense contracting or similar large-scale facility management will find this relevant.

How to respond to this solicitation

To access the solicitation documents, click “View original source” to open the opportunity on the portal. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all documents, though this is not always required for every bid. Once you have access, review all solicitation materials carefully to understand the full scope of work and submission requirements.

Practical tips for preparing a competitive response

When preparing your proposal, clearly detail your experience in managing fuel and cryogenic products, including your processes for receipt, storage, transfer, and issuance. Highlight your capabilities in maintaining product quality and ensuring accurate inventories.

Emphasize your environmental compliance programs and how you prevent environmental impact, as this is a key requirement. Since two contracts will be awarded, consider whether you will bid on one or both locations and tailor your pricing and proposal accordingly for each specific base.

Ensure your proposal addresses the full performance period, including the base four-year period and all option years through June 30, 2035. Provide a clear and concise response that directly addresses all requirements outlined in the solicitation.