How to bid on Maintenance & Repair of Emergency Generators Citywide for NYC Homeless Services

What NYC Homeless Services is buying

The New York City Department of Social Services (DSS)/Human Resources Administration (HRA) is seeking competitive sealed bids for the maintenance and repair of emergency generators across New York City. This is an opportunity for businesses specializing in generator services to work with a major city agency.

Key dates and deadlines

The solicitation was released on July 8, 2026. A non-mandatory virtual pre-bid conference will be held on Thursday, July 16, 2026, at 11:00 a.m. via Cisco Webex. Questions about the solicitation must be submitted by the close of business on Wednesday, July 22, 2026. Bids are due by Wednesday, August 19, 2026, at 3:00 p.m. ET. The bid opening will take place virtually on Thursday, August 20, 2026, at 11:00 a.m.

Who this opportunity suits

This opportunity is suitable for firms with expertise in the maintenance and repair of emergency generators. Businesses in the security or facilities maintenance category with relevant experience and certifications are encouraged to respond. The work is citywide, indicating a need for a vendor with capacity to serve multiple locations across New York City.

How to respond

To access the solicitation, visit the PASSPort Public Portal and use the Procurement Navigator. Search for EPIN 07125B0007 in the Keywords search field. Instructions for submitting your response are available within PASSPort. You must acknowledge receipt of the RFx in the Acknowledgement tab and complete your response in the Manage Responses tab. For assistance with PASSPort, contact the MOCS Service Desk.

Tips for a competitive response

Carefully review all solicitation documents to understand the full scope of work, technical specifications, and contractual terms. Attend the virtual pre-bid conference on July 16, 2026, as attendance is strongly recommended. This is an opportunity to ask clarifying questions and gain insights into the agency's expectations. Submit any questions you have by July 22, 2026, to ensure you have all necessary information before preparing your bid.

Ensure your bid clearly demonstrates your firm's experience with emergency generator maintenance and repair, including your capacity to handle citywide service. Pay close attention to all submission requirements and deadlines within PASSPort to avoid disqualification. Double-check that all required forms and documentation are complete and accurately submitted by the August 19, 2026, deadline.