How to bid on Maintenance and Cleaning of Retention Ponds, Ditches and Swales for Pinellas County School Board

What the agency is buying

The Pinellas County School District is looking for a contractor to provide maintenance and cleaning services for retention ponds, ditches, and swales. This is an opportunity for businesses specializing in environmental groundskeeping or water management to work with a local school district.

Key dates and deadlines

The solicitation was published on August 05, 2026. All electronic bids must be submitted by Friday, August 28, 2026, at 2:00 PM ET. The District e-Procurement Portal clock is the official timekeeper for all deadlines. Bids will not be accepted after this time, even due to technical difficulties, so it is recommended to submit your response well in advance.

Who this opportunity suits

This Invitation to Bid (IFB) is suitable for firms with experience in facilities maintenance, particularly those with expertise in managing and cleaning water retention areas, ditches, and swales. Businesses in the environmental services or landscaping sectors with relevant capabilities would be a good fit for this opportunity.

The District will consider prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules.

How to respond

To access the solicitation details, you need to visit the Pinellas County School Board's bid board on VendorLink. Once there, set the 'Status' to 'Active' and search for bid number 26-HO-032. This will open the full scope of services, dates, contact information, and document list.

To download the bid documents or submit your response, you will need a VendorLink vendor account. Registration for this account is free. The District uses OpenGov Procurement, and registering as a supplier there will ensure you receive automatic notifications and any addenda. The procurement contact for this solicitation is Hope Olda, who can be reached at [email protected]. All electronic responses must be submitted via the District e-Procurement Portal.

Practical tips for a competitive response

Carefully review all bid documents to understand the full scope of work, including specific requirements for maintenance and cleaning. Pay close attention to any specifications regarding environmental compliance or safety protocols.

Ensure your bid clearly outlines your firm's experience with similar projects, your proposed methodology for completing the work, and your capacity to meet the District's schedule. Provide a detailed and competitive pricing structure.

Since electronic bids are required, familiarize yourself with the District e-Procurement Portal well before the deadline. Upload all necessary documents and complete your submission early to avoid any last-minute technical issues.