How to bid on Machinery and HVAC Duct System Cleaning for USCG in Boston

What the Coast Guard is buying

The U.S. Coast Guard needs a contractor to clean the machinery ventilation system and the HVAC duct system on Coast Guard Boat 1153. This vessel is located at USCG Base Boston, 427 Commercial St., Boston, Massachusetts.

This is a small business set-aside opportunity, specifically for local area small businesses. The work will be awarded as a single firm-fixed-price task order. The associated NAICS code is 238990, which covers All Other Specialty Trade Contractors, with a small business size standard of $19 million.

Key dates and deadlines

The solicitation was published on August 07, 2026. If you have questions about this opportunity, they must be submitted via email by 5:00 PM EST on August 12, 2026. Quotes are due by 12:00 PM EST on August 17, 2026.

It is highly recommended that you coordinate a site visit to the vessel. You can arrange this by contacting [email protected] or calling (857) 416-3376.

Who this opportunity suits

This opportunity is best suited for local small businesses that specialize in cleaning machinery ventilation and HVAC duct systems, particularly those with experience working on vessels or similar complex equipment. The NAICS code 238990 indicates a broad range of specialty trade contractors, so firms with specific expertise in industrial cleaning and ventilation maintenance are a good fit.

How to respond

To access the full solicitation details, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

All questions must be emailed to the Contracting Officer at [email protected] by the deadline. Ensure your email subject line includes the solicitation number (RFQ No.70Z02426Q0000275) and that each question identifies the relevant section, page, or paragraph number. Your completed quote must also be submitted via email to [email protected] by the August 17, 2026 deadline.

Tips for a competitive response

The government will evaluate quotes based on three factors in descending order of importance: Technical Experience, Relevant Experience, and Price. Non-price factors (Technical and Relevant Experience) are more important than price. However, if non-price evaluations are very close between bidders, price becomes more significant.

Focus on clearly demonstrating your firm's technical expertise in cleaning machinery ventilation and HVAC systems. Provide detailed examples of past projects that are similar in scope, size, and complexity to this acquisition. Even though price is the least important factor, ensure your pricing is complete, accurate, and reasonable. A site visit is highly recommended to fully understand the scope of work and prepare an accurate quote.