Bid guide
How to bid on Loblolly, Longleaf and Shortleaf Pinecone Processing for VA Dept of Forestry
What the agency is buying
The Virginia Department of Forestry is looking for a contractor to extract and clean seeds from loblolly, longleaf, and shortleaf pinecones. This work involves processing pinecones that will be delivered from forest seed orchards in New Kent and Buckingham Counties, Virginia.
The contractor will perform the seed extraction and cleaning at their own facility. Once processed, all seeds must be returned to the Augusta Nursery in Crimora, Virginia. This is an opportunity for businesses that specialize in seed processing or similar agricultural services.
Key dates and deadlines
This Invitation for Bid (IFB) was published on July 13, 2026. The deadline for submitting your bid is August 21, 2026, at 9:00 AM ET. All responses must be submitted by this time.
It is important to complete your submission well before the deadline to avoid any last-minute technical issues. Late submissions are typically not accepted.
Who this opportunity suits
This opportunity is suitable for businesses with facilities and expertise in seed extraction, cleaning, and processing, particularly those familiar with forestry or agricultural products. The contractor must have the capability to receive pinecones and return processed seeds.
Firms with experience in facilities management related to natural resources or specialized agricultural services would be a good fit for this solicitation.
How to respond
To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 124252.
You can view the posting publicly without an account. However, to submit a response, you will need to sign in with a free eVA vendor account. Make sure to complete this registration process in advance of the bid deadline.
Tips for a competitive response
When preparing your bid, clearly describe your facility's capabilities for seed extraction and cleaning. Detail your process for handling the pinecones, ensuring seed quality, and returning the processed seeds to the Augusta Nursery.
Highlight any relevant experience with similar projects or with processing specific types of pinecones. Ensure your pricing is competitive and that you have accounted for all aspects of the work, including transportation of the processed seeds back to the Department of Forestry.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Department of Forestry; the original posting controls.