How to bid on Liquid Oxygen and Tank Rental Services for WV Health Facilities

What the agency is buying

The West Virginia Department of Health Facilities is seeking an open-end contract for Welch Community Hospital. This contract covers the rental of one liquid cryogenic vessel with a capacity of at least 6,000 gallons and one reserve tank of at least 525 gallons. Additionally, the contract includes the purchase of gases and supplies for the hospital, located at 454 McDowell Street, Welch, WV.

Key dates and deadlines

This Request for Quote (RFQ) was published on July 20, 2026. All responses must be submitted by August 11, 2026, at 10:00 AM ET. It is important to submit your bid before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for firms specializing in equipment rental, particularly those with expertise in cryogenic vessel rental and the supply of medical gases and related products. Vendors in the healthcare supply and services category, specifically those dealing with oxygen therapy delivery systems and storage, will find this relevant. The contract is for an open-end term, indicating a need for ongoing service and supply.

How to respond

To access the solicitation details and respond, visit West Virginia's wvOASIS Vendor Self Service portal. Once there, click on "View Published Solicitations." You will then need to search for the solicitation number ARFQ-0512-WEH2700000002-1. After finding the matching result, you can view the full posting and attached documents. To download documents or submit your response, you will need to register a free vendor account on the wvOASIS system. Follow the specific instructions provided within the solicitation for submitting your bid before the deadline.

Tips for a competitive response

When preparing your response, ensure you clearly address all requirements for both the tank rentals and the supply of gases and related items. Pay close attention to the specified capacities for the cryogenic vessel and the reserve tank. Detail your experience in providing similar services to healthcare facilities. Highlight your ability to ensure reliable delivery and maintenance of equipment, which is crucial for hospital operations. Review all nine documents posted with the solicitation to understand the full scope and any specific terms and conditions.

Ensure your pricing is competitive and transparent, covering all aspects of the rental and supply. Double-check that all required forms and certifications are completed accurately and submitted by the deadline. If you have any questions, direct them to the buyer, Roberta A Wagner, using the contact information provided in the solicitation before the submission deadline.