Bid guide
How to bid on Life and Disability Insurance for the City of Madison
What the City of Madison is buying
The City of Madison is looking for vendors to provide insurance coverage for its employees. This includes basic and voluntary life insurance, accidental death and dismemberment insurance, and both short-term and long-term disability coverage. This is an opportunity for insurance providers to secure a contract with a municipal government.
The Human Resources Division of the City of Madison is managing this procurement.
Key dates and what happens at the deadline
The solicitation was published on July 21, 2026. The deadline for submitting proposals is August 31, 2026, at 3:00 PM ET. All responses must be submitted by this time.
Proposals received after the deadline will likely not be considered.
Who this opportunity suits
This opportunity is suitable for insurance companies and professional service providers specializing in employee benefits, particularly life, accidental death and dismemberment, and disability insurance. Firms with experience in providing coverage for government entities or large employee groups would be well-suited.
The relevant category for this type of service is professional services.
How to respond to this solicitation
To access the full proposal documents and instructions, you need to go to Wisconsin VendorNet. The solicitation number is 15001-0-2026-BG. Viewing the details and documents is public and does not require an account.
Once on the bid's detail page, you will find the synopsis, contact information, and document names. The posting will direct you on how to submit your response, which may include fax, email, or routing through ShopUW+.
Tips for preparing a competitive response
When preparing your proposal, carefully review all requirements outlined in the solicitation documents. Ensure your proposed coverage plans meet all specified criteria for basic life, voluntary life, AD&D, short-term disability, and long-term disability.
Clearly articulate your experience in providing similar insurance services, especially to organizations of comparable size or complexity. Highlight any value-added services or unique aspects of your offering that could benefit the City of Madison's employees. Pay close attention to all submission instructions and deadlines to ensure your proposal is considered.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Madison; the original posting controls.