How to bid on Landscaping Lobby & Courtyard for the Department of State

What the Department of State is buying

The U.S. Embassy in Stockholm is seeking a contractor for landscaping services for its courtyard and lobby. This is a facilities-related opportunity for businesses specializing in landscaping.

The U.S. Government plans to award a contract or purchase order to the responsible company that submits an acceptable offer at the lowest price. The award may be made based on initial quotations without further discussions, though discussions could occur if needed.

Key dates and deadlines

The solicitation was published on July 23, 2026. A site visit is scheduled for August 26, 2026, at 11:00 a.m. local time at the U.S. Embassy in Stockholm. If you plan to attend, you must submit visitor names to [email protected] by August 19, 2026, at 10:00 a.m. local time.

All quotations are due by September 09, 2026, at 10:00 a.m. local time. No quotations will be accepted after this deadline.

Who this opportunity suits

This opportunity is suitable for landscaping firms, particularly those with experience in commercial or embassy property maintenance. The work involves both courtyard and lobby landscaping, suggesting a need for expertise in both exterior and interior plant care and design.

The solicitation is categorized under facilities, indicating a need for vendors familiar with maintaining government or institutional properties.

How to respond to this solicitation

To respond, you must submit your quotation electronically to [email protected]. The subject line of your email should be "19SW8026Q0002 Landscaping Courtyard and Lobby". Your proposal must be in English, and incomplete proposals will not be accepted.

Before submitting your offer, you must be registered in the System for Award Management (SAM) database. Failure to be registered in SAM at the time of proposal submission may result in your offer being considered non-responsible, and it will not receive further consideration.

Tips for a competitive response

Ensure your quotation clearly outlines your proposed services for both the courtyard and lobby landscaping. Detail your approach to plant selection, maintenance schedules, and any specific considerations for an embassy environment.

Pay close attention to the pricing structure. Since the award is based on the lowest acceptable price, present a clear and competitive cost breakdown. Double-check that all required documents are included and that your proposal is entirely in English to avoid disqualification.

If you plan to attend the site visit, make sure to submit visitor names by the August 19 deadline. This visit can provide valuable insights into the specific requirements and conditions of the site, which can help you tailor a more accurate and competitive proposal.