Bid guide
How to bid on scale calibration and maintenance for DLA in Jacksonville
What the DLA is buying and why it matters
The Defense Logistics Agency (DLA) is seeking a contractor to provide truck scale calibration, scheduled preventive maintenance, and unscheduled corrective maintenance services for its Jacksonville, Florida site. This contract is important because DLA Disposition Services manages the Department of Defense's excess and surplus property program, and accurate scales are essential for this mission.
The contract will have a 12-month base period and two 12-month option periods, potentially lasting up to three years. Preventive maintenance will be fixed-price, while corrective maintenance will be billed based on labor and parts.
Key dates and what happens at the deadline
Questions about this solicitation are due by 3:00 PM Eastern Standard Time on July 31, 2026. All questions must be submitted in writing via email.
Quotes are due by 3:00 PM Eastern Standard Time on August 7, 2026. Submissions must be sent via email. Late submissions bear the risk of non-receipt and may not be considered.
Who this opportunity suits
This opportunity is suitable for businesses specializing in equipment maintenance, specifically truck scale calibration and repair services. The procurement is a Full and Open competition under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance).
Bidders must be able to provide copies of their registered service agency and agent (mechanic) certificates in accordance with Florida Statute Title XXXIII, Chapter 531. This indicates a need for a firm with established operations and certifications within Florida.
How to respond
To access the solicitation documents, click the "View original source" link. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view some documents.
Proposals must be submitted electronically via email. Ensure all files are in standard Microsoft Word, Excel, or PDF formats. The proposal should be organized into three distinct volumes: Volume 1 for Certifications and Price Schedule, Volume 2 for Past Performance, and Volume 3 for Agency and Mechanic Certifications. All quotes must be in U.S. Dollars and remain valid for 90 days.
Tips for preparing a competitive response
Carefully review the Performance Work Statement (PWS) and Price Schedule attachments to understand all service requirements and pricing structures. Ensure your fixed prices for preventive maintenance are accurate and competitive, and your time and materials rates for corrective work are clearly defined.
Pay close attention to the submission instructions, especially regarding the three-volume format and the requirement for Florida-registered service agency and mechanic certifications. Providing clear, organized documentation that directly addresses each requirement will strengthen your proposal. Also, ensure your CAGE code and UEI number are included with your price submission.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Defense Logistics Agency; the original posting controls.