Bid guide
How to bid on Panic and Intrusion Alarm Replacement and Monitoring for VA Clinics, Dept of Veterans Affairs
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is looking for contractors to replace and monitor panic and intrusion alarm systems at six of its clinics in Oregon. This includes installing new keypads, control panels, motion sensors, and wireless panic alarms. After installation, the contractor will provide 24/7 monitoring services and respond to repair requests quickly.
This is a significant opportunity for security system providers. The contract is expected to run for one year, from December 1, 2025, to November 30, 2026, with the possibility of four additional one-year extensions. This indicates a long-term need for these services.
Key dates and what happens at the deadline
This is a "Sources Sought Notice," which means the VA is conducting market research to identify potential contractors. It is not a request for bids or proposals at this stage. Responses are due by September 26, 2025, at 8:00 PM ET (5:00 PM PT).
After the deadline, the VA will review the submitted information to determine the best acquisition method for this requirement. There is no guarantee that a formal solicitation will be issued as a result of this notice.
Who this opportunity suits
This opportunity is suitable for firms specializing in security systems services, particularly those with experience in alarm system installation, monitoring, and maintenance. The relevant NAICS code is 561621, Security Systems Services (except Locksmiths).
Contractors should be capable of handling installations at multiple locations and providing continuous 24/7 monitoring. Experience with government facilities or similar secure environments would be beneficial.
How to respond to this Sources Sought Notice
To respond, you must submit your information via email to Danielle Carrico at [email protected]. Do not make telephone inquiries.
Your response should include your company name, UEI number (from sam.gov), address, business size, point of contact name, phone number, and email address. You must also provide a capability statement and mention if you hold a GSA Federal Supply Schedule contract.
Practical tips for preparing a competitive response
Even though this is not a formal solicitation, a strong response can help the VA understand your capabilities. Ensure your capability statement clearly outlines your experience with alarm system replacement, installation, testing, and 24/7 monitoring. Highlight your ability to meet the technical requirements, such as specific sensor technologies, remote access capabilities, and quick repair response times.
Clearly state your capacity to manage multiple locations simultaneously and provide details on your staffing and resources. If you have experience with government contracts or similar large-scale projects, emphasize this. Make sure all requested information is included and accurately presented in your email response.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.