How to bid on IVHM FY 27 Fire Alarm Inspections for DVA - Veterans Affairs

What the agency is buying

The Illinois Department of Veterans Affairs (DVA) is seeking a vendor to provide labor and materials for the inspection and maintenance of facility sprinkler systems. This contract will cover services from the execution date through June 30, 2027.

This opportunity is for businesses that can directly perform these services, as subcontracting is not allowed.

Key dates and deadlines

The deadline for submitting questions about this solicitation is August 3, 2026. All questions should be sent to [email protected].

The final deadline for submitting your response is August 7, 2026, at 10:00 AM ET. Responses must be submitted through the BidBuy portal before this time.

Who this opportunity suits

This opportunity is suitable for firms specializing in fire safety, sprinkler system inspection, and maintenance services. Given the no-subcontracting rule, it is best for companies that can perform all required labor and provide all materials directly.

The work falls under the security category, specifically related to fire protection and life safety systems within a facility.

How to respond

To access the full solicitation documents, you need to go to the BidBuy portal. The bid's detail page is publicly viewable, and the documents are listed there.

To submit an electronic quote, you must register for a free vendor account on the BidBuy portal. If you do not wish to quote electronically, follow the specific submission directions provided within the bid documents. Ensure your submission is made before the August 7, 2026, 10:00 AM ET deadline.

Tips for a competitive response

Carefully review all solicitation documents to understand the full scope of work, including specific inspection protocols and maintenance requirements for sprinkler systems. Pay close attention to any clauses regarding compliance with relevant safety codes and standards.

Since subcontracting is not allowed, clearly demonstrate your firm's internal capabilities, personnel qualifications, and equipment to perform all aspects of the inspection and maintenance. Highlight your experience with similar projects, especially those involving government or institutional facilities.

Ensure your pricing is competitive and accurately reflects the labor and materials needed for the entire contract period through June 30, 2027. Double-check that all required forms and certifications are completed accurately and submitted on time through the BidBuy system.