How to bid on UPS Replacement for the Indian Health Service

What the agency is buying

The Department of Health and Human Services, specifically the Indian Health Service, is seeking to replace uninterruptible power supply (UPS) equipment at its Billings Area Office in Billings, Montana. This is a request for quotation (RFQ) for commercial products.

This opportunity is a 100% set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns. Vendors should be aware that the government intends to award to a responsible party whose offer meets the solicitation requirements and provides the “Best Value to the Government” based on price and other factors.

Key dates and deadlines

The solicitation was published on August 03, 2026. Quotes must be received via email no later than August 19, 2026, at 1:00 p.m. MDT. This is 3:00 p.m. ET.

The period of performance for this contract is 90 days from the date of award. Offerors agree to hold their prices firm for 60 calendar days from the date specified for receipt of offers.

Who this opportunity suits

This opportunity is specifically for Indian Small Business Economic Enterprise (ISBEE) concerns. Firms that supply commercial products, particularly uninterruptible power supply equipment, and are registered and active in SAM.gov, are suited for this bid.

The requirement allows for brand name or equal products. If offering an equal product, vendors must provide sufficient information for the government to determine compliance, including manufacturer, brand, model, part number, specification sheets, and details of any necessary modifications.

How to respond

To access the full solicitation details and attachments, you will need to view the original source on the portal. You may need to click the link twice to reach the specific bid page. A free account might be required to view documents, but not always.

Quotes must be submitted via email by the deadline. As a minimum, your offer should include the solicitation number, your company's name, address, telephone number, Unique Entity Identifier (UEI), and if applicable, Electronic Funds Transfer (EFT) indicator. You must also provide information necessary to evaluate the factors, responses to required provisions, and a statement of agreement with all terms and conditions.

Practical tips for a competitive response

Ensure your company is registered and active in the System for Award Management (SAM.gov) at the time of quotation submission. This is a mandatory requirement for consideration.

Carefully review all incorporated provisions and clauses, both by reference and full text. Pay close attention to any blocks that require completion by the offeror. The full text of referenced provisions can be accessed electronically at www.acquisition.gov/far.

If you are proposing an 'equal' product, provide comprehensive documentation. Clearly identify the manufacturer, brand, model, and part number. Include manufacturer-controlled specification sheets, technical literature, drawings, and test data. Be explicit about any differences from the brand reference or the government's requirements and who will perform any necessary modifications.