How to bid on Intent to Process Bulk Administrative Contract Closeouts for HHS

What HHS is doing and why it matters

The Department of Health and Human Services (HHS) intends to administratively close out a large number of expired and physically completed contracts, purchase orders, task and delivery orders, BPAs, and BPA calls from Fiscal Year 2026 and prior. This action is being taken to clear a backlog of zero-dollar awards that are burdening legacy financial systems and hindering the transition to modernized procurement systems.

For vendors, this means HHS is reviewing old contract actions. If your company has any pending invoices, claims, or undelivered items related to a contract listed in Attachment A (which you will find on the portal), you must object to the closeout. Otherwise, HHS will proceed with a unilateral closeout, documenting that no outstanding balance is due to or from your company for those specific actions.

Key dates and what happens at the deadline

This notice was published on July 22, 2026. The deadline for contractors to submit objections is August 20, 2026, at 3:00 PM ET.

If HHS does not receive any written objections by this deadline, the government will proceed with the unilateral bulk administrative closeout of the listed contract actions. This notice also serves as a Release of Liability for the Government for these specific actions.

Who this opportunity suits

This opportunity is relevant for any small business that has previously held contracts, purchase orders, task orders, delivery orders, BPAs, or BPA calls with HHS, particularly those in the healthcare sector, that may be listed for administrative closeout. It is crucial for firms to review the attached list of contracts to ensure no active obligations or pending payments are overlooked.

How to respond to this notice

To access the full details and the list of contracts, you need to go to the original source portal. Click the “View original source” link. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Once you have reviewed the attached list of contracts/orders, if your organization objects to the unilateral administrative closeout of any specific contract, you must submit a written notification. This notification must include the specific Contract/Order Number, the reason for your objection (such as pending invoices, outstanding claims, or undelivered items), and supporting documentation for the pending action.

Tips for preparing a competitive response

Carefully review Attachment A to identify any contract actions relevant to your firm. Cross-reference these with your internal records to confirm physical completion, payment status, and any outstanding claims or deliverables.

If you find discrepancies, gather all supporting documentation immediately. This includes invoices, proof of delivery, correspondence regarding claims, or any other relevant paperwork. Your objection must be clear, concise, and fully supported by evidence.

Ensure your written objection clearly states the contract number and the precise reason for your objection. Submit your response well before the August 20, 2026, 3:00 PM ET deadline to avoid any last-minute issues.