How to bid on Water Monitoring System Installation and Maintenance for the Bedford VA Medical Center

What the VA is buying and why it matters to vendors

The Bedford VA Medical Center in Bedford, Massachusetts, is seeking proposals for a water monitoring system. This includes providing equipment, installation, repairs, and ongoing monitoring services for their water management program. The goal is to comply with VHA Directive 1061(4) for preventing healthcare-associated Legionella disease and scald injuries.

This opportunity is a small-business set-aside, making it specifically available for eligible small businesses. The work involves supplying and installing 12 chlorine monitors, 7 pH sensors, tubing, and pressure regulators. It also includes technical support, staff training, and continuous remote water analytics services for 19 base monitoring systems and 7 advanced systems. Vendors can offer Phigenics brand or equal products and services that meet the specified quality and functionality.

Key dates and what happens at the deadline

This solicitation was published on July 21, 2026. The deadline for submitting quotes is August 13, 2026, at 12:00 PM Eastern Time. All required documents and proposals must be submitted by this time. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in water management systems, environmental monitoring equipment, or facility maintenance with a focus on water quality. The associated North American Industrial Classification System (NAICS) code is 221310, which covers Water Supply and Irrigation Systems, with a small business size standard of $41.0 million. Firms with experience in installing and maintaining specialized monitoring equipment, particularly for healthcare facilities, would be well-suited.

Vendors should be familiar with VHA directives, EPA regulations, ASHRAE standards, and other applicable plumbing and water quality codes. Experience with Phigenics products or equivalent systems is also beneficial.

How to respond to this solicitation

To access the full opportunity details, you will need to view the original source on the portal. Click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need to create a free account to view all documents, though this is not always required.

Practical tips for preparing a competitive response

Carefully review the Statement of Work to ensure your proposed equipment and services meet all specified requirements, especially regarding the 'Phigenics or equal' clause. Clearly describe how your alternative products meet or exceed the salient characteristics outlined in the solicitation.

Provide a detailed breakdown of your proposed equipment, parts, and services, aligning with the Price/Cost Schedule. Highlight your experience with similar installations and ongoing monitoring services, particularly in regulated environments like healthcare facilities. Emphasize your ability to comply with all referenced regulations and standards, including VHA Directive 1061(4), EPA regulations, and ASHRAE Standard 188-2018.

Outline your technical support and staff training capabilities. Detail your approach to installation verification, commissioning, calibration, and reporting. Ensure your proposal addresses all deliverables for both base year equipment and ongoing monitoring services, including consumable replacement and routine maintenance tasks.