Bid guide
How to bid on mini-split HVAC system installation for USDA ARS in Tallahassee, FL
What the agency is buying
The U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) needs a contractor to install four mini-split HVAC systems. These systems will be installed in Trailers 2 and 3 at their facility in Tallahassee, Florida. This is a construction opportunity valued at less than $75,000.
Key dates and deadlines
This solicitation was published on August 03, 2026. All quotations must be submitted by August 13, 2026, at 3:00 PM ET. The agency has stated that the response time will not be extended due to the urgency of the work. There will be only one site visit, and it is on short notice; details are in the attachments.
Who this opportunity suits
This opportunity is a total small-business set-aside. The relevant North American Industry Classification Standard (NAICS) Code is 238220, for Residential Remodelers, with a small business size standard of $19.0 million. Firms specializing in HVAC installation and general construction, particularly those with experience in commercial or institutional settings, would be a good fit.
How to respond
To access the solicitation documents, click on “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view the documents, though this is not always required. The solicitation number is 1232SA26Q1178. Instructions for the site visit and submitting quotes are provided in the attachments to the solicitation.
Tips for a competitive response
Carefully review all attached documents, including the SF30 and the new SF1442, as these contain important updates and instructions. Pay close attention to the site visit details and make every effort to attend, as this can provide crucial insights for your quote. Ensure your quotation directly addresses all requirements outlined in the solicitation and its amendments. Since the response time is firm, begin preparing your submission as soon as possible to avoid last-minute issues. Double-check that your firm meets the small business criteria for NAICS 238220.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Agriculture, Department of; the original posting controls.