How to bid on HVAC mini-split installation for USDA ARS in Tallahassee, FL

What the USDA is buying and why it matters

The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) needs four replacement mini-split HVAC systems installed. These systems are for Trailers 2 and 3 at their facility in Tallahassee, Florida. This is a construction opportunity for small businesses.

This project is a total small business set-aside, meaning only small businesses can bid. The estimated value of the construction work is less than $75,000. The applicable NAICS code is 238220, which has a small business size standard of $19.0 million.

Key dates and deadlines

The solicitation was published on July 31, 2026. All quotations must be submitted by August 13, 2026, at 3:00 PM ET. Due to the urgency of this work, the response time cannot be extended. A single, short-notice site visit will be held; details for this visit are in the attached documents.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in HVAC installation or general construction with HVAC capabilities. Firms classified under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) are particularly well-suited. The project's location in Tallahassee, FL, makes it ideal for local or regional contractors.

How to respond to this solicitation

To access the full solicitation and all attachments, you will need to view the original source on the portal. You may need to click the 'View original source' link twice to reach the specific bid page. While some documents may be viewable without an account, you might need a free account to download all necessary files, including the site visit details and submission instructions. This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued.

Tips for a competitive response

Carefully review all attached documents, especially those detailing the site visit and submission instructions. Since the response time is firm and cannot be extended, start preparing your quote immediately. Attend the single site visit to gain a clear understanding of the project scope and conditions, as this can inform a more accurate and competitive bid.

Ensure your quotation directly addresses all requirements outlined in the solicitation. Clearly itemize costs and provide a realistic timeline for completion. Highlight your experience with similar HVAC installation projects, especially those involving mini-split systems or work in government facilities, to demonstrate your capability.