Bid guide
How to bid on Industry Day FY2027 Event Planning Services for the DEPT of the Army
What the Army Corps of Engineers is buying
The US Army Corps of Engineers (USACE), Fort Worth District, is seeking information from event planning organizations for a two-day government-industry engagement event. This event is planned for February or March 2027 in the Fort Worth, Texas area.
The event will serve approximately 500 attendees and 50 government employees. Services needed include planning, promotion, coordination, and management of the event. This includes presentations, sponsor booths, one-on-one meetings, registration, publicity, venue and audio-visual support, and post-event reporting. The contractor will cover all costs and retain approved registration, booth, and sponsorship fees.
Key dates and what happens at the deadline
This is a Sources Sought notice, which is a market research survey. It was published on July 26, 2026. Responses are due by August 14, 2026, at 6:00 PM ET.
This is not a solicitation for proposals, and no contract will be awarded from this notice. The information gathered will help USACE Fort Worth District determine its acquisition strategy. Not responding to this notice does not prevent participation in any future procurement.
Who this opportunity suits
This opportunity is suitable for professional event planning companies or non-profit organizations. The USACE is looking for firms with experience in planning and conducting large-scale events, particularly those involving government-industry engagement.
The primary NAICS code for this opportunity is 561920, Convention and Trade Show Organizers, with a small business size standard of $20 million. The Product Service Code is R708, Support-Management: Public Relations (Includes Event Planning and Management). Small businesses, including 8(a), HUBZone, SDVOSB, and WOSB, are highly encouraged to respond.
How to respond to this RFI
To access the opportunity, click “View original source” to open the portal. If you land on the homepage, click the link again to go directly to the bid. You may need a free account to view documents, though it is not always required.
Telephone inquiries will not be accepted or acknowledged. No feedback or evaluations will be provided regarding submissions to this notice.
Practical tips for preparing a competitive response
When responding to a Sources Sought notice, clearly demonstrate your firm's capabilities and experience relevant to the specific requirements. Highlight past successes in organizing similar large-scale, multi-day events, especially those involving government agencies or industry engagement.
Emphasize your ability to manage all aspects of event planning, including venue selection, logistics, registration, publicity, and audio-visual support. Since this is a "No-Cost Contract" framework where the contractor retains event fees, detail your strategy for revenue generation through registration, exhibition booths, and sponsorships, ensuring the government incurs no costs. Also, address how you would handle potential challenges like securing venues for 500+ attendees and managing parking.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Army; the original posting controls.