How to bid on the Immunization Information System (IIS) for WV Division of Health

What the agency is buying

The West Virginia Department of Health, Bureau of Public Health, Office of Epidemiology and Prevention Services, is seeking proposals for an Immunization Information System (IIS). This will be an open-end contract, meaning it can be renewed over time. This is an opportunity for technology vendors specializing in health information systems.

Key dates and deadlines

The solicitation was published on July 15, 2026. All proposals must be submitted by August 19, 2026, at 1:30 PM ET. Questions about the solicitation must be submitted in writing to [email protected] prior to the question period deadline, which is specified in the Instructions to Vendors Submitting Bids document.

Who this opportunity suits

This opportunity is suitable for technology firms with expertise in developing and implementing software for immunization information systems. The commodity line is listed as Software, and the category is Info Technology. Vendors should have experience with state-level health department requirements for data management and public health systems.

How to respond

To access the full solicitation, go to West Virginia's wvOASIS Vendor Self Service portal. From the homepage, select 'View Published Solicitations'. Search for solicitation number CRFP-0506-MIS2700000001-1. Once you find the matching result, you can view the details and the list of 16 attached documents.

To download documents or submit your proposal, you will need to register a free vendor account on the wvOASIS portal. Remember that online responses are prohibited for this solicitation; you must submit your proposal in writing as directed by the solicitation before the deadline.

Practical tips for your response

Since this is an open-end contract, clearly outline your long-term support capabilities and how your system can adapt to future needs. Pay close attention to all 16 documents provided with the solicitation, as they will contain critical details about requirements and evaluation criteria.

Ensure your written proposal is thorough, well-organized, and directly addresses all aspects requested in the solicitation. Double-check that you meet all submission requirements, especially since online responses are not permitted. Confirm your understanding of the question period deadline and submit any questions early to get clarification.