How to bid on HVAC Replacement for Colorado River Agency Detention Facility

What the agency is buying

The Bureau of Indian Affairs (BIA) is seeking a contractor to replace HVAC units at the Colorado River Detention Center in Parker, Arizona. This project involves removing existing failed or failing units and installing new commercial-grade replacements.

The goal is to restore full heating and cooling capacity to the facility. The work is expected to take 60 calendar days from the Notice to Proceed.

Key dates and deadlines

This is a Request for Information (RFI) at present. The official Request for Proposal (RFP) solicitation is anticipated to be released around the week of August 17, 2026. The deadline for responses to this RFI is September 07, 2026, at 8:00 PM ET.

Who this opportunity suits

This opportunity is set aside for Indian Small Business Economic Enterprises. The applicable North American Industry Classification System (NAICS) Code is 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors.

Firms specializing in commercial HVAC installation and replacement services that meet the Indian Small Business Economic Enterprise criteria are suitable for this bid.

How to respond

To access the opportunity, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Contractors must be registered in the System for Award Management (SAM.gov) to be eligible for a contract award.

Tips for preparing a competitive response

Ensure your company's SAM.gov registration is active and up-to-date, especially regarding your business size and certifications. For set-aside opportunities, verifying your eligibility is crucial.

Given the scope, clearly detail your experience with similar commercial HVAC replacement projects, including your ability to handle all aspects of labor, equipment, materials, and mechanical services. Highlight your capacity to complete projects within specified timelines, such as the 60-calendar-day performance period mentioned.

Pay close attention to all instructions in the forthcoming RFP. Address every requirement thoroughly and directly. A well-organized and clearly written proposal that demonstrates a clear understanding of the project's needs will be more competitive.