Bid guide
How to bid on HVAC Repair by Replacement for the Dept of Defense
What the Army is buying and why it matters
The US Army's Mission and Installation Contracting Command (MICC) at Fort Bliss, TX, needs a contractor to replace six rooftop HVAC units. The work involves removing existing Carrier units and installing new Trane units, or approved equivalents, at Building 1611 on Fort Bliss.
This is a firm-fixed-price contract with an estimated value between $1 million and $5 million. The selected contractor will have 270 days after receiving the notice to proceed to complete all work, including providing all labor, materials, equipment, tools, transportation, and supplies.
Key dates and what happens at the deadline
This solicitation was published on July 30, 2026. All bids must be submitted by August 21, 2026, at 12:30 PM ET. This is a hard deadline; late submissions are generally not accepted.
If you plan to hand-deliver your bid, you must coordinate the drop-off by emailing SFC Shawn Munro and Flor Sanchez. If you are mailing your bid via UPS, USPS, or FedEx, you must email the tracking number to SFC Shawn Munro and Flor Sanchez.
Who this opportunity suits
This opportunity is a total small business set-aside, specifically for firms under NAICS code 238220, which covers plumbing, heating, and air-conditioning contractors. The size standard for this NAICS code is $19 million.
This contract is suitable for construction companies with experience in HVAC system replacement, particularly those familiar with large-scale commercial or institutional installations. Vendors should be prepared to manage a project of significant scope and value.
How to access and respond to the solicitation
To view the full solicitation and supporting documents, click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.
You may need to create a free account on the portal to access all documents, though some bids allow document viewing without an account. Once you have reviewed the solicitation, prepare your bid according to the instructions provided within the documents. Remember to coordinate hand delivery or email tracking numbers for mailed bids as instructed.
Practical tips for a competitive response
Carefully read all sections of the solicitation, including any attachments or amendments, to ensure full compliance with all requirements. Pay close attention to the specific technical requirements for the new HVAC units, including capacity and any approved equivalents.
Develop a detailed project plan that demonstrates your ability to complete the work within the 270-day timeframe. Clearly outline your approach to labor, materials procurement, equipment use, and transportation. Highlight your experience with similar projects, especially those involving government facilities or large-scale HVAC replacements. Ensure your pricing is competitive and accurately reflects all costs associated with the project.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.