How to bid on HVAC Repair by Replacement (13 Units) for the Dept of the Army

What the agency is buying and why it matters

The Department of the Army needs a contractor to replace 13 HVAC Carrier rooftop units with new TRANE HVAC units of the same capacity at Building 1611, Fort Bliss, Texas. This is a construction project with an estimated value between $1 million and $5 million.

This opportunity is a small business set-aside, making it specifically available for eligible small businesses. The contract duration will be 270 days after the notice to proceed.

Key dates and what happens at the deadline

The solicitation is tentatively expected to be issued around July 21, 2026. A pre-bid conference and site visit are tentatively scheduled for July 30, 2026, at 9:00 AM MST. The location will be specified in the solicitation. All questions from the pre-bid conference must be submitted by August 6, 2026.

Bids are tentatively due around August 21, 2026, at 1:00 PM ET. Actual dates and times will be confirmed in the official solicitation. It is important to submit your bid before the deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for small businesses in the construction sector, specifically those with experience in HVAC replacement and general construction. The North American Industry Classification System (NAICS) code for this project is 238220, with a size standard of $19,000,000.

Vendors should be prepared to comply with the Limitations on Subcontracting clause, which states that for general construction contracts, no more than 85 percent of the amount paid by the Government for contract performance, excluding material costs, can go to subcontractors that are not similarly situated entities.

How to respond to this solicitation

To access the solicitation, click the "View original source" link. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though for many bids, this is not required.

The official plans and specifications, along with any amendments, will be available only from the Contract Opportunities page at SAM.gov. It is your responsibility to check this website periodically for updates. The government will not issue paper copies.

Practical tips for preparing a competitive response

Ensure your company is registered in the System for Award Management (SAM) at SAM.gov before submitting your bid. Registration is free and mandatory for federal contractors.

Carefully review all solicitation documents, including plans and specifications, once they are released. Pay close attention to the scope of work, technical requirements, and any specific instructions for bid submission.

Attending the pre-bid conference and site visit, if possible, is highly recommended. This provides an opportunity to ask questions directly and gain a clearer understanding of the project requirements and site conditions. Submit any questions by the specified deadline to ensure you receive official answers.